<div> <p><span><span><span><span><span><span>Details of the position</span></span></span></span></span></span></p> <p><span><span><span><span><span>Job title:</span></span></span></span></span></p> <p>&nbsp;School&nbsp;Secretary&nbsp;</p> <p><span><span><span><span><span>School / Centre / Department :</span></span></span></span></span></p> <p>&nbsp;Drummondville Elementary School</p> <p><span><span><span><span><span>Location :</span></span></span></span></span></p> <p>&nbsp;Drummondville, Quebec&nbsp;</p> <p><span><span><span><span><span>Workload &amp; schedule&nbsp;:</span></span></span></span></span></p> <p>&nbsp;35&nbsp;hours per week&nbsp;</p> <p>Monday to Friday from 7:45&nbsp;am to 3:45&nbsp;pm</p> Status: &nbsp;Regular <p><span><span><span><span><span>Effective Date&nbsp;: </span></span></span></span></span></p> <p>&nbsp;As soon as possible</p> <p><span><span><span><span><span>Salary :</span></span></span></span></span></p> <p>&nbsp;$26.15&nbsp;- $31.06&nbsp;per hour&nbsp;</p> <p><span><span><span><span><span>Supervisor :</span></span></span></span></span></p> <p>School principal</p> <p><span><span><span><span><span><span>Nature of the work&nbsp;</span></span></span></span></span></span></p> <p>In addition to the duties defined in the class of employment of secretary, the principal and customary work of an employee in this class of employment consists in ensuring, as instructed or in conjunction with others, the smooth operation of the school or centre by assuming the responsibility and coordination of the administrative tasks of school or adult education or vocational training centre secretaries.</p> <p><span><span><span><span><span><span>Description of tasks</span></span></span></span></span></span></p> <ul> <li>Plans and organizes secretarial work so that the school or centre complies with the various administrative obligations associated with the school board, the ministries and various organizations and meets the deadlines of the operations and the various school or centre activities</li> <li>Carries out the follow-up and the appropriate reminders;</li> <li>Takes note of the administrative procedures related to his or her tasks so that he or she may comply thereto and, if necessary, inform the persons concerned about them.</li> <li>Responds to requests and complaints and tries to resolve problems within his or her competence</li> <li>In the absence of the administration and as instructed, the employee provides information on the decisions and directives normally applicable to the problems reported to him or her.</li> <li>Compiles the necessary information for the preparation of the budget, participates in preparing it, monitors it and prepares reports on the budget balances</li> <li>Keeps the accounting books of the school or centre and of extracurricular activities, pays invoices and other accounts and makes bank deposits; signs cheques jointly, reconciles accounts, keeps a petty cash and collects funds raised during fundraising events.</li> <li>Compiles requests for material from school or centre staff, carries out the necessary calculations, verifies budget allocations and prices with suppliers; purchases goods or fills out purchase orders as well as receives and distributes goods according to the policy in effect</li> <li>Keeps a school supply store. He or she draws up the physical inventory of the school&rsquo;s or centre&rsquo;s immovables and of library books. As regards the repair of material and equipment, he or she requests the appropriate services and ensures that the necessary repairs are made.</li> <li>Prepares the list of persons available for teacher substitution and, as requested, ensures that absent employees are replaced</li> <li>Keeps registers and files concern