Position: Office Support (Records Digitization)

Positions Available: 2 Start Date: As Soon As Possible Duration of Appointment: Temporary, Full-Time (3-month contract) Salary: $29.07/hour (Start: 10/01/25 - 09/30/26 - pursuant to Appendix A of the UBCP/ACTRA / Unifor 3000 Collective Agreement)

SUMMARY The Union of British Columbia Performers (UBCP/ACTRA) is an autonomous branch of the Alliance of Canadian Cinema, Television and Radio Artists (ACTRA) the national organization of professional performers working in the English-language recorded media in Canada. ACTRA represents the interests of 28,000 members across Canada.

UBCP/ACTRA is seeking two (2)- post-secondary students or recent graduates to join our team in a temporary, full-time Office Support capacity for a 3-month term, supporting the day-to-day work of our records digitization (scanning project.

This is a hands-on, detail-driven role responsible for converting physical records into properly named and filed digital records, following an established naming convention and folder structure.

The successful candidate will be self-starting, highly detail-oriented, and comfortable with repetitive, procedural work performed to a consistent standard. Strong organizational skills, discretion in handling sensitive records, and reliability are essential.

RESPONSIBILITIES Duties include but not limited to, the following: Scans physical records and saves files using the organization's established naming convention and folder taxonomy. Files digital records in the correct location within the document storage system. Follows documented scanning and quality-control protocols to ensure consistency and accuracy. Tracks and reports basic processing metrics (e.g., volume scanned, error rates), as required. Handles all records with strict confidentiality and in accordance with the organization’s privacy obligations under BC’s Personal Information Protection Act. Assists in maintaining the general files. Prepares documentation in preparation of mail outs and membership meetings. Other duties as may be assigned from time to time by the Employer. Reports to the Employer.

QUALIFICATIONS Education/Experience Requirements Educational background and industry-related knowledge and experience will be considered in assessing applicants in accordance with Article 13.03 of the UBCP/ACTRA – UNIFOR Collective Agreement. Enrollment in, or recent completion of, a post-secondary program in Office Administration, Business, or a related field is considered an asset. Prior experience working in an administrative office environment is required.

Skills and Abilities Intermediate proficiency with MS Office programs such as Word, Excel, Outlook and PowerPoint. High level attention to detail and comfort with repetitive, standards-based work. Comfort with scanning equipment and basic digital file management. Strong numeracy and written communication skills. Ability to work independently and as part of a team. Strong keyboarding skills, with speed and accuracy (minimum 50 WPM). Excellent communication and interpersonal skills. Discretion in handling sensitive confidential records.

KEY RELATIONSHIPS Reports To: Executive Director Direct Reports: None Engages With: Executive Director Management Team UBCP/ACTRA Staff

OTHER Hours of Work: 5 days per week (35 hours). Regular office hours M-F, 8:30 am to 4:30 pm Salary: 29.07/hr (Start: 10/01/25 – 09/30/26 – pursuant to Appendix A of the UBCP/ACTRA / Unifor 3000 Collective Agreement. START DATE: As soon as possible DEADLINE: The deadline for receipt of application is no later than 4:30 p.m. on Friday, July 17, 2026. APPLICATION: Interested candidates should apply by submitting their current cover letter and resume detailing their experience and skills. Please click Apply Now to submit your application.

UBCP/ACTRA and the UNIFOR, Local 3000, adhere to the principles of employment equity.