At Beedie, we foster talent, encourage innovation, and reward success.

We’re always looking for like-minded people to join our team and share our passion for doing the best work of our lives. Our approach is simple: we work hard, we have fun, and we make a difference. And, we’ve been recognized as a top employer provincially and nationally. Our people are the heart and soul of our organization. If you are passionate, hardworking, ambitious, and want to be part of a dynamic and growing company that will take your career forward, join us.

The Real Estate Development Coordinator provides administrative and coordination support to the Development team throughout the industrial development process. This role focuses on organization, document management, meeting coordination, and tracking deliverables to help keep projects moving forward. It is well suited to a motivated early‑career professional looking to build a foundation in industrial real estate development through hands‑on exposure to consultants, municipalities, and internal stakeholders.

Key Responsibilities

Administrative & Project Coordination

Provide day‑to‑day administrative support to the Development team across multiple active projects

Maintain organized digital project files (drawings, reports, correspondence, permits) using SharePoint or similar systems

Track key project milestones, submissions, and deadlines; update internal logs and schedules

Prepare meeting agendas, take minutes, and distribute action items following internal and external meetings

Assist with drafting routine correspondence and follow‑ups with consultants, municipalities, and utilities

Tracking policy updates at the varies levels of government (Municipal, Regional, Provincial & Federal)

Consultant & Document Management

Assist with consultant onboarding, including drafting Request for Proposals (RFPs), comparing proposals, collecting insurance certificates, and tracking executed agreements

Support the circulation and receipt of consultant deliverables; flag missing items and follow up as required

Organize and track drawings, reports, and revisions to ensure teams are working from the latest information

Support basic quality control by confirming submissions meet formatting and completeness requirements

Permitting & Application Support

Assist with the preparation and submission of development, rezoning, subdivision, and building permit applications

Track municipal and agency comments and help compile responses and resubmissions

Maintain permit and approval trackers, including conditions lists and status updates

Coordinate application payments, fee tracking, and receipt management

Financial & Contract Management

Contract admin including, creating subcontracts, purchase orders, progress draw schedules

Track invoices against approved consultant budgets and assist with payment processing

Help compile budgets, cost summaries, and cash flow inputs for internal reporting

Prepare simple summaries and status reports for leadership and team meetings

General Team Support

Support site visit logistics, municipal meetings, and consultant workshops

Assist with presentation materials, briefing notes, and internal reports

Perform other administrative tasks as required to support smooth project delivery

Desired Skills and Experience

Required / Entry‑Level

Diploma or degree in Construction Management, Real Estate, Planning, Business Administration, or a related field (or currently completing)

0-2 years of experience in a coordination, administrative, or support role (real estate, construction, consulting, or public sector experience is an asset)

Strong organizational skills with a high attention to detail

Ability to manage multiple tasks, track follow‑ups, and meet deadlines

Clear written and verbal communication skills

Technical & Software Skills

Proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint)

Comfort learning document management systems (SharePoint, Bluebeam, project management software)

Basic familiarity with construction drawings, plans, or development processes is an asset but not required

Personal Attributes

Eager to learn and grow within real estate development

Reliable, organized, and responsive

Comfortable supporting senior staff and working as part of a collaborative team

Positive, solutions‑oriented attitude with a willingness to take direction and ask questions

We value your interest in Beedie. While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

The annual base pay range for this position will be based on the desired experience level for this role. Additionally, Beedie recognizes exceptional individual and team performance through our pay-for-performance bonus program. Factors that contribute to pay decisions include: relevant business and candidate factors such as market location, education, job-related knowledge, skills, experience, and organizational needs.

The base salary and bonus are just a few key components of the overall compensation at Beedie. We also provide generous learning and development support, comprehensive group health benefits, vacation, maternity leave top-up, RRSP matching, paid time for volunteering, and more...