THE UNITED COUNTIES OF LEEDS AND GRENVILLE

Administration Division

invites applications for the position of:

Records Management and Accessibility Coordinator

Permanent Full-Time

2026 Salary: (Grid 4) $36.21 to $42.85 per hour 

Location: 25 Central Ave W, Brockville, ON

Position Summary:

The United Counties of Leeds and Grenville is seeking a highly organized and detail-oriented Records Management and Accessibility Coordinator. Reporting directly to the County Clerk/Manager of Legislative Services, the successful candidate will be responsible for assisting with the development and implementation of the Counties’ Records Management Program and ensuring the Counties is compliant with the Accessibility for Ontarians with Disabilities Act (AODA) and Regulations. This role will involve collaborating with staff across all divisions. This position will also support duties of the Clerk’s Department including requests made under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), privacy breach reporting, communications and reception coverage, as required.

QUALIFICATIONS:

 Education, Certification & Licenses

 University degree in Public Administration, Social Sciences, Business, or a related field

• One (1) – two (2) years post-secondary education in records and information management, business administration, public administration or a related field considered an asset
• Certified Records Manager (CRM) designation and/or Records and Information Management (RIM) certification and/or Certified Information Profession (CIP) designation an asset
• AODA Training; or
• Commensurate experience

Experience

• Three years of experience in an office environment, preferably in a position related to a combination of records management and project administration;
• Municipal experience is considered an asset;
• Proven change management experience an asset.

 Knowledge, Skills, Abilities & Competencies

• Knowledge of Adobe Pro and document remediation processes or other document remediation software;
• Knowledge of GHD/Govstack web platform
• Proficient in Microsoft Office365
• Knowledge of eScribe meeting management software
• A well-developed knowledge and understanding of all applicable legislation including but not limited to the Municipal Act, MFIPPA, the AODA and WCAG 2.2 and the ability to adapt to remain current regarding changes to legislation
• Excellent interpersonal and communication skills, both written and verbal
• Proven organizational and time management skills with the ability to meet specific deadlines
• Proven ability to consistently maintain high quality standards
• Meticulous attention to detail and a strong degree of accuracy/reliability

 

SUMMARY OF POSITION RESPONSIBILITIES:

RECORDS MANAGEMENT (approximately 70%)

 Performs the responsibilities of the position within the legislative and regulatory standards set out in the applicable legislation and operational policies of the Counties.

• Creates and implements the Counties’ Records Management Program, including but not limited to:
• Classifying and filing of paper and electronic records
• Maintaining and updating the TOMRMS classification schedules
• Working with departments to ensure compliance with records related policies
• Record retention and disposition processes including transferring to off-site storage
• Deliver support and training on the Records Information Program
• Deliver support to end users in the organization about records management systems

 ACCESSIBILITY (approximately 30%)

 Accessibility Advisory Committee (AAC):

• The Accessibility Coordinator is staff liaison to the Accessibility Advisory Committee and is responsible for providing expert advice to the Committee and ensure the AAC’s compliance with applicable legislation.
• Responsible for preparing agendas, reports, minutes and any other required documentation.
• Responsible for managing remuneration and mileage for the members, as well as promotional and meeting expenses.
• Responsible for planning and managing seminars and events as directed by the AAC.

Accessibility Training and Education:

• The Accessibility Coordinator is responsible for implementing training and education related to the AODA and Ontario Human Rights Code across the Corporation through the onboarding process, as well as training for elected officials, Committee members and volunteers

Website Accessibility Compliance:

• The Accessibility Coordinator is a resource to staff regarding the continued AODA and WCAG compliance of the United Counties’ website, including document remediation and website accessibility generally
• This position will develop and deliver training programs to educate content-uploaders on new website models, ensuring clarity and comprehension
• This position will create training materials, including manuals, guides, and video tutorials, to support education for those responsible for website content across the Corporation.

Reporting, Maintaining Plans and Policies:

• The position is responsible for the preparation of plans and policies, such as the Accessibility Policy and the Multi-Year Accessibility Plan as required under the AODA.
• The position is responsible for completing all mandatory reporting to the Province as set out in the AODA.
• The position provides advice on accessibility matters to other departments to ensure they are meeting their requirements under the AODA.
• The position also works with other departments to apply for accessibility-related grants.
• The position may also be called upon to act as a resource to the lower-tier municipalities in Leeds and Grenville

Other related duties, as requested and required.

LEGISLATIVE REQUIREMENTS:

• Ensure compliance with Accessibility Legislation, including the Accessibility for Ontarians with Disabilities Act, the Ontarians with Disabilities Act, and WCAG 2.2 Guidelines
• Ensure compliance with legislation related to privacy and records management, including MFIPPA, PHIPA, FIPPA
• Perform responsibilities of position within legislative and regulatory standards set out in applicable Federal and Provincial Legislation, By-Laws, and Operational and Human Resource policies/codes of the United Counties of Leeds and Grenville.
• Ensure a high level of respect for confidentiality for both the organization as a whole and staff as per the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
• Protect health and safety of self and others via safe work practices, immediately reporting unsafe conditions and attending all relevant in-services regarding occupational health and safety. Follow all guidelines for employees/employers as legislated under the Ontario Health and Safety Act.
• Adhere to applicable legislation, including Employment Standards Act, Labour Relations Act, Ontario Human Rights Code, Occupational Health and Safety Act, Workplace Safety and Insurance Act, Personal Health Information Protection Act, and other applicable Human Resources legislation.
• As set out in the United Counties of Leeds and Grenville’s Emergency Plan, perform duties upon the declaration of an emergency.

 FINANCIAL & BUDGET RESPONSIBILITIES:

• This position requires the incumbent to make recommendations regarding the Records Management Program and Accessibility Program (including the Accessibility Advisory Committee) annual budgets to the County Clerk.

CONTACTS:

• Tact and judgement are required when working with various departmental representatives in maintaining a cooperative and positive atmosphere

 PHYSICAL SKILLS:

 Position requires considerable visual and auditory attention.

• Regular use of office equipment with some coordination and speed required.

  WORKING CONDITIONS:

 Mostly inside work in an office environment

• Hours of work per week: 35 hours
• Work involves frequent interruptions to respond to demands
• Work outside of normal business hours to meet organizational needs, as required (minimal)
• Infrequent overnight trips for training.

The foregoing Job Description reflects the general duties necessary to describe the principal functions of the job identified and shall not be construed to be all of the work requirements that may be inherent in this classification

Please quote “Requisition”RECOR001433"  Records Management and Accessibility Coordinator, PFT and submit cover letter and resume online to the job posting on the Careers section of our website at https://www.leedsgrenville.com/en/government/careers.aspx/ [https://www.leedsgrenville.com/en/government/careers.aspx/] View our Job Opportunities. by 4:00 p.m. on/before Thursday, July 9, 2026.

Applicant information is collected under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and will only be used for candidate selection.

Accommodation at the United Counties of Leeds and Grenville

The United Counties of Leeds and Grenville is committed to providing a recruitment and selection process that is both inclusive and free from barriers.  Accommodations for job applicants with disabilities are available upon request, and will be provided in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

Applicants are required, in advance, to make any accommodation request know to Human Resources by contacting the department at 1-800-770-2170 or by using the Bell Relay Service. 

Human Resources will strive to provide reasonable and appropriate accommodation for all applicants, during the recruitment and selection process, which will ensure the process is conducted in a fair and equitable manner.