Job Description

Ready to build your career? We want to hear from you.

Reporting to the Vice President, Communications and Marketing, you will take on a wide range of responsibilities to support her, as well as the leadership team and other members of the department whose mandate is to position the organization to support business development, attract talent, and engage employees.

What You Will Do

Manage the Vice President’s calendar efficiently and proactively, organize meetings, book rooms, and perform related tasks Prepare agendas, draft documents and/or presentations for team meetings, and ensure necessary follow-ups Act as a point of contact for incoming requests to the department, including managing the Communications inbox and coordinating internal initiatives (e.g., employee gifts, etc.) Oversee the team’s accounting-related tasks, including invoice tracking and proper allocation; follow up on monthly budget reports; reconcile corporate credit card expenses Prepare expense reports and ensure payment follow-ups Organize business travel arrangements (transportation, accommodations, restaurants) Handle administrative tasks related to onboarding new employees (IT equipment, access, lists, invitations); approve timesheets; coordinate events (quotes, bookings, guest lists, etc.); follow up on donations and sponsorships Coordinate various photo and video shoots Maintain and update the virtual library and other documents on SharePoint Support team engagement activities (birthdays, team-building events, monthly meetings, etc.)

This role could be for you if you have :

5 years of relevant experience in an administrative or team support role Diploma of Vocational Studies (DVS) or Attestation of College Studies (ACS) in a related field Excellent command of French and English (spoken and written) Strong attention to detail and ability to manage multiple priorities simultaneously Demonstrates creativity, autonomy, and versatility Excellent organizational skills, strong sense of responsibility, and good political acumen Strong interpersonal skills and ability to build relationships High level of discretion and confidentiality Sound judgment with the ability to anticipate needs and requirements Demonstrates integrity and empathy Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Benefits

RRSP with up to 5% employer matching Hybrid work model for corporate roles Employee stock ownership program Career growth through real development opportunities Transit pass reimbursement — get to work for free Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.