VANCOUVER OFFICE

Project Administrator

We have an opportunity in our Vancouver office for a Project Administrator to join our team.

Welcome to Kasian Architecture Interior Design and Planning, where almost 40 years of design excellence have sparked a passion for transforming ordinary spaces into extraordinary experiences. With a national presence throughout Canada, we leverage the experience of our 300 Kasian team members to deliver innovative and unique design solutions in multiple market sectors: Commercial, Residential, Workplace, Healthcare, Senior Living, Public, and Industrial.

We have an opportunity in our Vancouver office for a Project Administrator. You will partner with Project Managers to ensure projects are delivered smoothly. This will include liaising with external consultants, clients, and contractors. You will ensure projects are set up, maintained, and invoiced in accordance with the contract requirements. Additionally, you will track all project documentation.

What you’ll be doing at Kasian:

• Enter project set-up from information provided by the Project Manager, ensure all project deliverables have been properly input in accordance with the contract requirements
• Review contract agreements for invoicing requirements and ensure required information is provided to the client for invoicing; establish appropriate work breakdown structure to support client invoicing
• Regularly update project budgets
• Work with Project Managers to monitor and track project work plans, schedules, WIP, and financial reporting updates are entered in MS Project and Excel
• Prepare, distribute, track, file, and archive project files and documents throughout the project life cycle including fee letters, design contracts, project correspondence, bid packages, specifications, schedules, construction contracts, shop drawings, RFIs, site instructions, CCNs, change orders, building permits
• Liaise with the Finance and Operations Teams on invoices, projected revenue reports, staffing reports, etc.
• Ensure project close-out procedures are completed on a timely basis
• Provide support to your team with meeting coordination and submission of expenses
• This role will require getting a reliability-level security clearance. In addition, a secret-level clearance may be required to assist with submitting security clearance applications for staff.

What you bring to Kasian:

• At least 2 years of related project administration experience in the architecture/ interior design environment

• Basic accounting knowledge obtained through experience or education

• Experience with Deltek-VantagePoint would be an asset

• Advanced Excel and MS Project skills

• An excellent communicator

• Extremely organized and can organize others

• Able to develop solid working relationships both internally and with clients, consultants, and contractors

• Able to multitask and prioritize

• Someone who takes the initiative and is proactive; following timelines and meeting deadlines is instinctive

• Able to work effectively both independently and as part of a team

Ready to be part of a leading Architectural and Interior Design firm? Please apply or submit your resume to elena.cowan@kasian.com.