COMPETITION NUMBER: 1702
CLOSING DATE: May 29th, 2026 @ 11:59pm MST

The Administrative Specialist leads from where they are on EDI, Anti-Racism, Decolonization, and Indigenization, with the leadership of the Office of Equity. “Through collaboration and interconnectedness with community, knowledge sharing, and Indigenous ways of knowing and being, we are dedicated to nurturing a true sense of belonging, safety, and trust for every learner and NorQuester.”

They will continuously seek, trial, and evaluate efficient, technology-enhanced or self-serve methods to enable smooth faculty processes and transitions.

HOW YOU’LL MAKE A DIFFERENCE

• Provide high-level administrative and operational support to college programs while ensuring deadlines, workflows, staffing, and annual portfolio requirements are met.
• Coordinate academic calendars, key milestones, communications, major events, and reporting timelines to support smooth program operations.
• Monitor strategic enrolment activities, student application portals, and support student transitions into courses, labs, placements, and online learning environments.
• Develop and distribute academic communications including newsletters, program updates, handbooks, policies, and website content revisions.
• Support faculty, staff, and stakeholders through effective communication, relationship building, and coordination of awards, committees, and college events.
• Serve as a Moodle super-user by providing eLearning support, promoting online best practices, and monitoring educational technology usage and quality metrics.
• Assist with human resources and people operations including staffing, onboarding, leave tracking, recruitment support, office allocation, performance reviews, and wellness initiatives.
• Provide cross-functional administrative support by training new staff, maintaining process documentation, covering team absences, and assisting leadership with additional operational duties as required.

WHAT YOU BRING

• Applicable Diploma in a related field
• Minimum of 3+ years in related experience in a post-secondary institution.
• Additional experience with facilitating hiring processes would be a strong asset.
• Well-developed organizational skills; clear, calm communication and exceptional interpersonal skills are required.

WHAT MAKES YOU A DIFFERENCE MAKER?

As a difference maker you bring experience in:

• Coordinate multiple administrative functions with competing deadlines, including onboarding, staffing changes, purchasing requirements, and operational workflows.
• Make independent decisions to support faculty and staff operations while collaborating with internal departments and college services as needed.
• Ensure strict compliance with NorQuest College policies, procedures, and hiring requirements throughout onboarding and staffing processes.
• Lead staff onboarding activities to ensure new employees receive timely access to equipment, technology, system permissions, and workplace resources required for their roles.
• Provide regular updates to the Administrative Coordinator regarding staffing needs, recruitment activities, onboarding progress, and operational priorities.
• Collaborate with Human Resources, Facilities, BTS, and other college departments to coordinate access requests, troubleshoot issues, manage workspace needs, and support operational continuity.
• Exercise a high level of discretion and professionalism when handling staffing changes, sensitive information, and confidential administrative matters.
• Maintain and update training manuals, operational documentation, and reference resources while effectively prioritizing tasks and resolving unexpected issues in a fast-paced environment.

SALARY: AUPE Band Level 6 | Administrative Assistant III | $55,296 - $71,868reflective upon what you bring AKA your education and experience. This is a 11-month temporary (1.0 FTE) position, with the possibility of extension, with the Alberta Union of Provincial Employees (AUPE). For more information regarding the AUPE Collective Agreement, please check out this link.

We offer flexible work options. We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.

Additional Information: Pre-Employment Checks will be completed to assess the candidate’s suitability for a role. These checks may include (but are not limited to): references, criminal record check, academic verification, etc.

For applicants who have completed post-secondary studies from outside of Canada, it is recommended they obtain an assessment of their credentials from a recognized Canadian Credential Evaluator, such as:

• International Qualifications Assessment Service https://www.alberta.ca/international-qualifications-assessment
• World Education Services https://www.wes.org/ca/

We encourage applicants to include the assessment certificate as part of their application.

This competition may be used to fill future vacancies, across NorQuest College, at the same or lower classification level.

Our Commitment to Equity, Diversity, and Inclusion: We're on a journey to become an inclusive, anti-racist, and decolonized organization. NorQuesters are trailblazers – we are curious, creative, and innovative - our lived experiences are honoured, creating accessibility and a sense of belonging for everyone.

NorQuest 2030 We Are Who We Include shares our strength and difference comes from who is included, and along with our students we are learning and growing to listen deeply and say what we feel.

NorQuest College is committed to being an employer of choice for First Nations, Métis, and Inuit people by recognizing, respecting, and supporting Indigenous people's self-determination through the institution’s work in decolonization, reconciliation, and Indigenization.

Accessibility: At NorQuest, we are who we include. We strive to provide access and accommodation throughout the recruitment, application, and selection process. We want to create opportunities for you to confidently be your authentic self. If you would like an accommodation at any stage of the process, please reach out to Careers@norquest.ca.

Apply to Become a NorQuester: If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.

PSST: Only candidates shortlisted for an interview will be contacted and we’ll make sure to do this within 28 days of the closing date.