Role Description

Urbanwindows is seeking a dependable, organized, and proactive Office Assistant to support daily office operations and help maintain an efficient, welcoming workplace. This on-site role is ideal for someone who thrives in a fast-paced environment, enjoys administrative work, and can confidently manage multiple responsibilities while supporting staff and clients.

Key Responsibilities

Administrative & Clerical Support

• Manage daily office communications including phone calls, emails, and correspondence
• Organize, maintain, and update office records, files, and documentation
• Schedule appointments, meetings, and calendar activities
• Provide clerical and administrative support to management and staff
• Welcome clients and visitors professionally

Office Operations & Equipment

• Maintain office equipment such as printers and ensure proper functionality
• Monitor and order office and kitchen supplies as needed
• Support smooth day-to-day office management

Meeting Coordination & Hospitality

• Prepare tea, coffee, and refreshments for staff and guests
• Set up meeting spaces and maintain a professional office atmosphere
• Assist with hospitality during meetings and client visits

Office Organization & Maintenance

• Help maintain cleanliness and organization of office, kitchen, and common spaces
• Support overall office presentation and daily operational readiness

Simple Canva & Creative Support (Optional Asset)

• Use Canva templates for simple office materials such as flyers, social posts, or presentations
• Update existing templates when needed (no advanced design skills required)

Qualifications

• Strong phone etiquette and clear, professional communication skills
• Experience in administrative assistance and general clerical duties
• Proficiency in using and maintaining common office equipment
• Strong organizational skills, attention to detail, and multitasking ability
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Basic Canva knowledge is an asset for simple template-based tasks
• Previous experience in office administration or customer service is advantageous

How to Apply: Apply on Linkedin or Send your resume and cover letter to: info@urbanwindows.com