Regulatory Compliance Assistant

Location: Hybrid - Anywhere in Canada

The total target compensation (TTC) range, including salary and target bonus, is $56,180 - $84,800. This TTC range is applicable to permanent roles only. The actual base salary offered within this range will be determined by the successful candidate’s skills and experience, as well as internal equity.

Empire Life is looking to hire a Regulatory Compliance Assistant to join our Compliance team! We are actively seeking candidates to fill a current, open position.

Reporting to Director AML and Regulatory Compliance, the Regulatory Compliance Assistant is responsible for providing administrative support to the Corporate Compliance team on regulatory filings and other administrative activities. Additional administrative support to other teams (Legal, Corporate Secretary) may be required.

Why pursue this opportunity

The opportunity - collaborate with cross-functional teams and work on a variety of projects that will keep you engaged and continuously learning.

Have your voice heard - with a fresh perspective, we welcome those that can highlight opportunities for improvement. We encourage creative and innovative thinking and welcome candidates who are not afraid to challenge the status quo.

Diversity, equity, and inclusion - we are committed to creating a diverse, equitable, and inclusive workplace and welcome candidates who share this commitment.

What you’ll be working on

• Support the administration of the regulatory compliance management database including processing regulatory updates and access role changes
• Facilitate the quarterly compliance attestation cycle, collaborating with business units across the Company to ensure timely and accurate certification of regulatory requirements
• Administration of the enterprise-wide policy acknowledgement and compliance training program, including set-up and deployment, and completion tracking within the learning management system
• Support the preparation and submission of regulatory filings with regulatory bodies, including OSFI and FINTRAC, ensuring adherence to strict filing deadlines
• Maintain the registry of corporate representation across industry regulatory committees and working groups
• Provide administrative support to Legal, Compliance and Corporate Secretary teams, including paying invoices, submitting access requests, continuous professional development registrations, staff reimbursements, ordering supplies, library filings, and coordinating departmental meetings
• Other duties as assigned

What we’re looking for you to have

• Coordinate administrative processes with a focus on rigorous quality control, adherence to strict deadlines, and procedural accuracy
• Strong attention to detail/accuracy
• Tact, diplomacy and the ability to handle highly confidential information
• Ability to take initiative and work independently
• Ability to organize/schedule both people and information and ability to prioritize and balance multiple tasks
• Well-developed writing and verbal communication skills
• Experience administering regulatory compliance management databases is an asset
• 3+ years work experience in administration services
• Strong working knowledge of legal, regulatory or corporate office and file management
• Strong working knowledge of word processing, spreadsheet and database computer software
• Completion of diploma in Business or Legal Administration is an asset

Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results.

Beyond the salary

For permanent full-time positions, Empire Life offers a comprehensive total rewards package that includes:

• Hybrid work model
• Competitive salaries with annual pay increases
• Annual bonus program which recognizes both strong company performance and individual contributions
• Access to learning & development programs and education/tuition reimbursement (role dependent) to support your professional growth and career advancement
• Competitive uncapped commission, for sales positions
• A comprehensive employer-funded benefits package starting from day one of employment, that includes life insurance, health and dental and a generous health account
• Flexible work arrangements and an annual allotment of personal health days
• Four weeks annual vacation from hire date
• A defined contribution pension plan with generous employer matching
• Top-up programs for parental leave and compassionate leave
• Employer-sponsored wellness and recognition programs
• A cash employee referral program

To learn more about working at Empire Life, visit https://www.empire.ca/workatempire.

Get to know us

Empire life is proud to be an equal opportunity employer. We celebrate diversity, are committed to creating an inclusive environment, and welcome everyone to participate in our application process. We encourage those of all backgrounds and experiences to apply, even if you don't believe you meet each unique qualification outlined. Applicants will receive equal consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age.

Empire Life welcomes applications from people with disabilities and disabled people. Accommodations are available upon request for candidates taking part in all aspects of the screening and selection process. If you need this job posting in an alternative format or have any accessibility questions, please contact recruitment@empire.ca.