Portfolio Clerk, Scheduling

Forensic Psychiatric Services, Vancouver

Are you efficient and detail oriented? Provide effective clerical support to our team so they run smoothly and we can in turn provide the best healthcare possible.

What You’ll Do

Prepare and post staff rotations and schedules. Arrange for relief staff and answer scheduling and timekeeping inquiries. Allocate and call in staff to fill long and short term vacancies. Receive and process vacation, leave of absence and/or terminations. Liaise with the client manager and Human Resources department regarding present and future staff scheduling and timekeeping needs. Assist the Manager with the line and rotation assignment and plotting of orientation shifts for new employees and in tracking and backfilling vacant positions. Maintain related records and documentation such as attendance records, leave requests, and relief staff availability. Maintain equipment and stationary supplies. Prepare correspondence, memos, minutes, agendas, notices, reports, flow charts and spreadsheets. Handle reception duties. Provide scheduling and timekeeping related information to departments. Perform other related duties as assigned.

What You Bring

Grade 12 and three years' recent related experience or an equivalent combination of education, training and experience.

You Can

Communicate effectively verbally and in writing. Deal with others effectively. Organize work. Operate related equipment.

What’s In It For You

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development. Access to more than 2,000 in-house training programs. Enjoy a comprehensive benefits package, including municipal pension plan. 12 annual statutory holidays with generous vacation entitlement and accruement. Flexible work options including flextime, work locations and job sharing (eligibility will vary) Perks include onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

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What we do

BC Mental Health & Substance Use Services (BCMHSUS) bcmhsus.ca cares for people with complex mental health and substance use challenges. BCMHSUS program is part of the Provincial Health Services Authority (PHSA).

PHSA plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences, and value a safe, inclusive and welcoming environment.