Spanish Trade Commission in Toronto is launching an open competitive selection process to fill one permanent position at the level of Administrative Assistant.

The selection process will follow a combined concurso–oposición format (merit review plus competitive examinations), as detailed in Annex II. All tests will be held in Toronto.

https://www.icex.es/es/ofertas-empleo-publico/canada/2026/convocatoria-de-auxiliar-administrativo-en-toronto

Role Description The Administrative Assistant role is a full-time, on-site position based in Toronto, ON. The Administrative Assistant will manage daily office operations, including scheduling meetings, organizing documents, handling correspondence, and maintaining records. This role involves answering and directing phone calls, greeting visitors, and providing administrative support to executives and other team members. The Administrative Assistant will prepare reports and presentations, coordinate events and business meetings, and assist with travel arrangements and expense tracking. The position requires consistent attention to detail, strong organizational skills, and the ability to support a busy trade-focused office environment. Qualifications Strong Administrative Assistance and Clerical Skills, including scheduling, filing, data entry, and document management. Professional Phone Etiquette and Communication skills, with the ability to interact effectively with internal and external stakeholders. Experience providing Executive Administrative Assistance, such as calendar management, meeting coordination, and preparation of briefings. Proficiency with office software (e.g., MS Office Suite), email and calendar tools, and basic database or CRM systems. Excellent organizational skills, attention to detail, and ability to prioritize tasks in a fast-paced environment. Strong written and verbal communication abilities in English and Spanish. Ability to work collaboratively in a multicultural, international trade-oriented setting and maintain confidentiality when handling sensitive information. Post-secondary education in Business Administration, Office Management, or a related field, or equivalent relevant experience.