Our client, located in Burnaby, BC is looking for a Property Administrator, Operations. As a Property Administrator we will rely on you to manage the administration portion of properties. This is an exciting opportunity for a recent post-secondary graduate looking to kick off their career in the exciting world of property management.

We are looking for someone with a strong attention to detail, previous administrative experience (preferably in an office setting) and someone with a passion for providing excellent customer service.

Many of our property managers started their career in this same role so it’s a great steppingstone to learn all about the industry.

RESPONSIBILITIES

Working with Property Managers, Property Administrators (operations and accounting), operations personnel on various properties on tasks as required. Provide support for the PM team with administration, managing office supplies, couriers, staff IT and phone needs. Manage the procurement process including Purchase Orders and Contract generation to execution. Maintain contract and contact matrixes. Collect, review and track Tenant Insurance Certificates, Sales Reports, contact information, and other information as required. Correspond with Tenants to ensure compliance to policies and Lease requirements. Manage confidential Lease files and files accordingly and document archiving & filing, including physical filing & managing an electronic filing. Assist with Tenant meetings, tenant engagement events, and the building work order system. Perform various administrative duties including word processing, presentations, expense reports, filing, photocopying, maintenance of records, contracts administration, ordering of office supplies, general office assistance, etc. Compile and maintain all documentation binders, files, or physical and electronic filing as required. Maintain an excellent line of communication amongst the property manager, building operators, staff, property administrators, contractors, tenants, and other external parties. Assist with Fixtures and Chattels, plans & drawings inventory, and site reviews. Prepare paperwork and reports as required. Prepare Tenant correspondence and tenant advisories as required. Manage Tenant and Vendor inquiries. Managing the administrative process for contractor documentation. Keeping records up to date and ensuring information is collected on time. Other duties as assigned.

QUALIFICATIONS

Highly organized with a strong attention to detail and comfortable working in a deadline driven fast paced environment with a high-level capacity to multitask. Strong verbal and written communication and interpersonal skills. Excellent customer service abilities and always looking for ways to go above & beyond. Previous office administrative experience is preferred. Passionate about the industry and aspiring to develop a long-term career in the field. A collaborative person who is hard working and likes to have fun at work Highly competent with Microsoft Office, Excel and Outlook. A post-secondary education is considered an asset. Familiarization with Yardi is an asset.