Project Document Management Analyst

Contribute to impactful mining projects in a collaborative global environment where document management, stakeholder coordination, and continuous improvement drive project success. Work with SharePoint, InEight, and cross-functional teams in a hybrid Montreal-based role supporting projects from planning through delivery.

What is in it for you:

• Salaried: $57-67 per hour. • Incorporated Business Rate: $69-79 per hour. • 9-month contract with the possibility of extension. • Day schedule, 40 hours per week. • Hybrid model: 4 days per week on-site.

Responsibilities:

• Perform quality control and verification of project deliverables from contractors and engineering service providers (ESPs). • Provide training and technical support to internal and external stakeholders. • Participate in coordination meetings and follow up on project communications. • Prepare reports and perform data cleansing in collaboration with the PDM Lead. • Follow up on pending project deliverables and RFI documentation. • Use SharePoint, InEight, and Microsoft Office to support document control activities. • Onboard, coach, and support the ongoing development of Document Controllers (DCs). • Train Document Controllers (DCs) on internal PDM processes. • Produce and distribute weekly expediting reports. • Escalate issues that remain unresolved within 24 hours to the PDM Lead. • Conduct contractor check-ins every two weeks. • Review CDS with each contractor on a monthly basis. • Maintain the distribution matrix on a monthly basis. • Attend project meetings according to the project cadence and engage regularly with project peers. • Deliver ongoing user training on InEight and SharePoint. • Support project setup and handover planning requirements as defined by the PDM Lead. • Demonstrate timely stakeholder responsiveness. • Participate in continuous improvement initiatives and support their implementation. • Streamline InEight and SharePoint access requests.

What you will need to succeed:

• 5 years of experience in document control on large projects. • Experience supporting engineering and construction projects. • Experience managing small to medium-sized document control teams. • Experience implementing and managing document control systems and processes. • Experience with project setup, contract close-out, project handover, and close-out activities. • Experience managing suppliers, contractors, and vendor teams. • Experience managing document control throughout the project lifecycle, from early studies through handover and close-out, is considered an asset. • Experience supporting or working on site-based projects is considered an asset. • Experience with InEight Document and SharePoint is considered an asset. • Proficiency with SharePoint, InEight, and Microsoft Office. • Excellent collaboration, stakeholder engagement, and communication skills. • Ability to oversee, manage, and report on team workloads. • Ability to work effectively in a fast-paced environment. • Bilingual (English and French) to collaborate with global project teams, provide training and support to stakeholders, and coordinate project documentation in both languages. • Proficiency in a third language is considered an asset.

Why Recruit Action?

Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach. As part of the screening process, some applications may be reviewed using artificial intelligence tools. Only candidates who meet the hiring criteria will be contacted.