Description

The Communications & Engagement Coordinator plays a key role in supporting clear, consistent and engaging communications across GS1 Canada. This role helps coordinate internal communications, staff meetings, recognition activities, corporate updates, events and day-to-day communications planning so that messages are well organized, timely and connected to enterprise priorities.

Working closely with the communications team and cross-functional partners, the Coordinator supports content coordination, meeting logistics, calendar management, stakeholder follow-up, reporting and administrative processes that help the team operate smoothly. The ideal candidate is organized, collaborative, detail-oriented and comfortable managing multiple priorities in a fast-paced environment.

This role is a hybrid role, requiring in-person attendance at the Toronto office approximately 2 to 3 days per week, and additional in-office attendance as required for staff meetings, events, Board-related activities or business needs

Key Responsibilities

• Coordinate internal communications activities, including drafting, formatting, scheduling and publishing employee messages, staff updates, newsletters and intranet content.

• Support the planning and delivery of staff meetings, town halls, leadership updates and internal engagement activities, including agendas, speaker coordination, logistics, presentation support and follow-up actions.

• Coordinate employee recognition and reward activities, helping ensure milestones, achievements and moments of appreciation are planned, tracked and communicated in a thoughtful and timely way.

• Maintain the communications and engagement calendar to ensure key messages, campaigns, events and internal touchpoints are sequenced, prioritized and visible across the team.

• Coordinate logistics and administrative support for external industry events, including attendee registrations, exhibitor and booth requirements, partnership deliverables, event materials, shipping, vendor coordination and on-site support as required.

• Support corporate events and employee-facing activities by coordinating timelines, vendors, materials, invitations, registration, attendee information, meeting rooms, catering and on-site logistics.

• Assist with content development and coordination for corporate communications, including presentations, briefing notes, web or intranet updates, social content, event materials and other communication assets.

• Work with internal partners to collect information, clarify requirements and support the development of communication materials that are accurate, on brand and aligned to enterprise messages.

• Support the intake, tracking and coordination of communications requests to help reduce last-minute issues and ensure clear ownership, priorities and deadlines.

• Prepare and maintain project trackers, distribution lists, contact lists, templates, shared files, meeting notes and other tools that support an effective weekly and monthly operating cadence.

• Assist with basic measurement and reporting, including gathering participation data, engagement metrics, feedback, status updates and lessons learned from communications and events.

• Provide administrative and coordination support to the communications team, including scheduling meetings, managing action items, preparing materials and supporting budget or invoice tracking as required.

• Support a collaborative communications function that partners with the business to deliver clear, timely and effective messaging across a variety of channels, while bringing forward ideas and process improvements that strengthen how work is planned and delivered.

Skills, Knowledge & Expertise

• Post-secondary education in communications, public relations, marketing, journalism, business administration, event management or a related field.
• 1 to 3 years of experience in communications, internal communications, employee engagement, events, marketing coordination, administration or a related role.
• Strong writing, editing and proofreading skills, with the ability to create clear, concise and audience-appropriate content.
• Experience coordinating meetings, events, communications calendars, project plans or cross-functional activities.
• Strong organizational skills with the ability to manage multiple tasks, deadlines and stakeholders with attention to detail.
• Comfortable working with Microsoft Office, including Outlook, Word, PowerPoint, Excel and Teams. Experience with SharePoint, intranet platforms, email tools, content management systems or social media platforms is an asset.
• Ability to maintain confidentiality and use sound judgment when handling employee, leadership, Board or business information.
• Bilingualism in English and French is considered an asset.

About GS1 Canada

GS1 Canada is committed to helping all employees, customers, stakeholders and subscribers in an effective and timely manner by preventing and removing barriers for persons with disabilities. Our policies and practices are intended to foster diversity, inclusiveness and accessibility, while also ensuring that the workplace is free from discrimination and harassment.