Job Summary We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will have strong clerical and customer service skills, proficiency in office software, and the ability to manage multiple tasks efficiently. This role involves handling front desk responsibilities, data entry, and supporting various administrative functions to ensure smooth daily operations.

Duties

• Manage front desk activities, including greeting visitors and answering multi-line phone systems with professional phone etiquette
• Perform data entry and maintain accurate records using Microsoft Office, LMS Software, and CRM- Salesforce
• Assist with filing, document proofreading, and organizing office files for easy retrieval
• Provide customer support and respond to inquiries via phone or email in a courteous manner
• Schedule appointments, coordinate meetings, and manage calendars for staff members
• Maintain a clean and organized work environment, ensuring all office supplies are stocked and equipment is functioning properly
• Support the Marketing Team with Video capturing, event coordination, and other marketing tasks

Experience

• Previous clerical or administrative experience preferred, including office experience in a professional setting
• Familiarity with Microsoft Office Suite (Word, Excel, Outlook), Moodle, Salesforce, and Google Workspace is highly desirable
• Experience working with multi-line phone systems and front desk operations is a plus
• Knowledge of data entry, proofreading, filing procedures, and customer service best practices is essential
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Excellent communication skills with proper phone etiquette and customer support capabilities
• Proven ability to handle administrative tasks accurately while maintaining professionalism at all times

Pay: $17.85-$19.50 per hour

Work Location: In person