Audit Administrative Coordinator ? Condo Corporations

Location: Ottawa, ON (in-office) Employment Type: Full-time, Permanent

Compensation: $20.00 ? $24.00 per hour, commensurate with experience

Reports to: Engagement Partner / Senior Manager, Ottawa Office

About PDC Accounting Evolved Professional Corporation

PDC Accounting Evolved is a growing Canadian CPA firm with a focused practice serving condominium corporations across Ontario. Our Ottawa office handles a busy portfolio of condo audits each year, and we work hand-in-hand with property managers and boards to deliver clean, on-time financial statements. We're a tight team that takes the work seriously without taking ourselves too seriously.

About the Role

We're hiring an Audit Administrative Coordinator to be the operational backbone of our Ottawa condo audit practice. This is the person who keeps the engine running ? from the moment a new audit lands on our desk through to the signed-off, closed file. You'll work directly with our audit team, property managers, and condo boards to make sure every file moves smoothly and nothing falls through the cracks.

If you love checklists, calendars, deadlines, and being the person everyone counts on to keep things organized, this role is built for you.

What You'll Do

File & engagement management

• Set up new audit engagements in iFirm (CCH iFirm), including client records, engagement templates, and deadlines
• Track each file from kickoff through final sign-off and archive
• Organize draft financial statements, working papers, and supporting documents
• Coordinate signatures (client, partner, board) and close off completed files

Scheduling & deadline tracking

• Maintain the master AGM calendar for our condo portfolio
• Schedule audit fieldwork, board meetings, and signing meetings
• Monitor statutory and engagement deadlines, flagging anything at risk
• Coordinate timing with property managers, board members, and internal staff

Records & document handling

• Pull records from client accounting systems (Yardi, CondoWorks, QuickBooks, Sage, and similar)
• Scan, name, and file source documents into our document management system
• Request, chase, and follow up on outstanding information from clients
• Maintain clean, audit-ready file structures

Communication

• Act as the primary day-to-day contact for property managers on file logistics
• Manage shared inboxes and route emails to the right team member
• Answer and triage incoming phone calls for the Ottawa office
• Draft and send routine client correspondence (engagement letters, document requests, status updates)

General office support

• Keep the Ottawa office running smoothly day-to-day
• Support partners and managers with ad hoc administrative tasks

What We're Looking For

Required

• 2+ years of administrative experience, ideally in a public accounting firm, law firm, or other professional services environment
• Strong proficiency with Microsoft Office (Outlook, Excel, Word, Teams)
• Excellent written and verbal English communication skills
• Demonstrated ability to manage multiple deadlines and competing priorities without dropping balls
• High attention to detail ? you notice when a date is wrong or a name is misspelled
• Comfortable picking up the phone and following up with clients professionally

Nice to have (not required ? we'll train the right person)

• Experience with CCH iFirm, Caseware, or similar audit/practice management software
• Familiarity with condominium property management platforms (Yardi, CondoWorks, etc.)
• Prior exposure to condo corporations, not-for-profits, or audit engagements
• Bilingual (English/French)

What We Offer

• Competitive hourly rate ($20?$22/hr) based on experience
• Health and dental benefits
• Paid vacation and personal days
• Reduced hours outside of busy season
• A genuinely supportive team that values the admin function (not an afterthought role)
• Opportunity to grow into a senior