Vacancy Status: Existing Vacancy Branch: HOLD-PSAC Holdings Ltd Employment Type: Indeterminate, Full time Position Linguistic Designation: Bilingual (English, French) Position Global Linguistic Level: B1 Classification Level: Band 8 Annual Salary: Union: Alliance Employees Union - Holdings Location: Ottawa, ON Search Area: Internal, Membership, Public About the Public Service Alliance of Canada (PSAC) PSAC was created in 1966 and is a union that has proudly represented more than 245,000 workers across Canada and beyond. We stand up for fairness, equity, and better workplaces. We know our strength is in our people. Headquartered in Ottawa with regional offices nationwide, PSAC has led countless successful campaigns for workers’ rights and social justice. We believe in standing together and supporting the people who make our union work every day. For more information about our victories, please visit our website at https://psacunion.ca/ About the role Under the direction of the Senior Facilities Manager, the Administrative Assistant provides comprehensive administrative and facilities support services that enable the PSAC Holdings Ltd. to fulfill its role in a timely and credible manner. This position is responsible for a wide variety of administrative responsibilities and provides assistance and support to the Senior Facilities Manager to ensure the organization’s efficient operation. What we are looking for: Skills & Knowledge: General knowledge of facilities/building operations including contractors, security, maintenance, renovations, repairs, leases and cleaning functions; General knowledge of RFP development and evaluation principles and process. General administrative and secretarial knowledge and ability associated with successful completion of business and/or secretarial training, or equivalent, normally acquired through several years in providing secretarial services relevant to the duties of the position; Basic knowledge of trade union role, objectives and activities as well as a commitment to union and equity principles and some familiarity with government organizations, practices and procedures. Abilities: Ability to apply effectively transcribing, typing and clerical skills in both official languages; proficiency in spelling and in the application and usage of English/French grammars and a good vocabulary; Ability to operate a personal computer and a high degree of word processing skills using Word, Windows, e-mail, spreadsheets (ideally Excel), data base software; Ability to communicate both orally and in writing in French and English; Ability to independently organize, plan and determine work priorities in order to meet strict deadlines in an environment with multiple and competing priorities; Ability to work cooperatively with others in a team environment; Ability to diffuse angry and upset tenants, staff and visitors; Qualifications required of this position consequential to the increased responsibilities include demonstrated problem-solving, decision-making skills, self-direction and independent judgement. Above average organizational and time management skills and ability to establish priorities and manage multiple tasks in order to meet operational requirements and deadlines in a time-sensitive environment are also required. Well-developed interpersonal and communication skills and customer-focus are also required, as well as the ability to establish effective and harmonious relationships with contractors, employees and tenants. Personal suitability: High degree of initiative, tact, discretion and good judgment. What you need to know Second language skills as per the Common European Framework of Reference for Languages (CEFR) will be assessed. Valid federal SLE results may be accepted. A combination of education, experience, and demonstrated performance may substitute for formal academic requirements. PSAC welcomes applications from candidates with diverse and international experience. PSAC does not use Artificial Intelligence (AI) to screen, assess, or select candidates. Interviewed candidates will be notified of the hiring decision within 45 days of their final interview. While we appreciate every applicant’s interest, only those selected for further consideration will be contacted. A full job description is available on request. Please contact PSACStaffing-DotationAFPC@psac-afpc.com Why work with us Should you share PSAC's values and commitment, recognize the significance of the labour movement, and advocate for workers' rights, PSAC extends an invitation to join our team and actively contribute to a community dedicated to social justice, fairness, equity, and the well-being of workers. Below, you will find an overview of our comprehensive rewards and benefits package: Comprehensive group benefits — 100% employer-paid health, dental, life, and disability insurance, a health care spending account (HCSA), plus up to $7,500 per year for mental health services. Defined and secure pension plan — shared 50/50 between you and us. Three (3) weeks’ vacation to start, plus extra paid leave for appointments, moving, personal days, sick days, or whatever you need. Professional development support to help you grow. An annual recreation allowance of $800 because your wellness matters. Our commitment to employment equity PSAC is committed to building a workplace that reflects the diversity of our membership and the communities we serve. That’s a workplace that includes women, Indigenous peoples, racialized persons, persons with disabilities, and members of the 2SLGBTQIA+ community. We encourage applicants to self-identify in the application process to help us maintain an inclusive workforce. All information provided will be kept confidential. You may identify with more than one group (e.g., as Indigenous, as a person with a disability, and as a woman). False declarations may result in investigation or further action. If you need the application in an alternate format (e.g., large print) or require accommodation at any stage of the hiring process, please contact us at PSACStaffing-DotationAFPC@psac-afpc.com — we’re here to help. Ready to join the PSAC team? Internal candidates: Indeterminate PSAC employees who meet the qualifications may request a transfer under the relevant collective agreement. Active members of PSAC should provide their membership number to be considered at the membership level of the competition. Thank you for your interest in joining our team. Due to the high volume of applications we have received, we will only be contacting those candidates who have been selected to proceed to the next stage of the hiring process. Welcome to the PSAC Careers Page! Thank you for your interest in pursuing a career with the Public Service Alliance of Canada (PSAC). We're excited that you're considering joining our dedicated team of professionals who work to support and represent our members across Canada. Here, you’ll find information on current job openings, as well as the resources you need to submit your application.