administrative assistant
Porters Lake, NS
Term or contract Full time
About the role
<p> </p><p><span style=""><span style=""><a href="https://hcm17.sapsf.com/sf/careers/jobsearch?company=novascotiaP"><img style="width:686.0px;height:36.0px" src="https://rmkcdn.successfactors.com/bf6b9753/38449949-ca76-4c02-8829-4.png"></a></span></span></p><p> </p><p><span style=""><strong>Competition # : </strong><span contenteditable="false">48816</span> </span></p><p><span style=""><strong>Department: </strong>Public Works</span></p><p><span style=""><strong>Location: </strong>PORTERS LAKE</span></p><p><span style=""><strong>Type of Employment: </strong>Term</span></p><p><span style=""><strong>Union Status: </strong><span contenteditable="false">NSGEU - NSPG</span> </span></p><p><span style=""><strong>Closing Date: </strong>¿03-Jun-26 ¿ (Applications are accepted until 11:59 PM Atlantic Time)</span></p><div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="word-wrap:break-word"><H2 style="margin:0.0px"><b>About Us</b></H2></div><div><p> </p><p><span style="">Building and maintaining our Provincial infrastructure is no small job.</span></p><p> </p><p><span style="">The Department of Public Works supports Nova Scotia's 23,000 kilometers of roads and highways and 4,100 bridges. Our Highway Programs Division is growing, and we have a challenging and exciting opportunity available for an Engineering Aide.</span></p><p> </p><p><span style="">This is an exciting opportunity to work alongside our professional team of Engineers who manage all phases of contract work for bridge and highway construction and rehabilitation.</span></p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="word-wrap:break-word"><H2 style="margin:0.0px"><b>About Our Opportunity</b></H2></div><div><p> </p><p style="margin-bottom:11.0px"><span style="">As the Engineering Aide, you provide administrative and technical support to the Engineer.</span></p><p style="margin-bottom:11.0px"> </p><p><span style=""><span>You will calculate, compile and enter data in our Contract Payment System. With this data, you will produce reports for payment to contractors and perform invoicing and accounts receivable functions with respect to highway and bridge contract work. Various reports which you will generate for the Engineer include asphalt, capital expenditure, field administration, and survey progress reports. You may also plot and draft cross sections and profiles by reducing field survey data, as well as draft theoretical specification limits by reading and interpreting construction data.</span></span></p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="word-wrap:break-word"><H2 style="margin:0.0px"><b>Primary Accountabilities</b></H2></div><div><p> </p><p style="margin-bottom:11.0px"><span style=""><span>You are responsible for the overall organization and general management of the Construction office </span>including completing and maintaining employee payroll, safety records, inventory control and ensuring proper procurement procedures are followed. Procurement responsibilities will include verifying purchasing situation requirements along with assisting those with purchasing authority. We count on your expertise to ensure policy compliance with Government procurement goals, and that transactions are transparent and accountable.</span></p><p style="margin-bottom:11.0px"> </p><p><span style=""><span>This position may provide the opportunity to visit project sites while meeting and working collaboratively with a variety of stakeholders.</span></span></p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="word-wrap:break-word"><H2 style="margin:0.0px"><b>Qualifications and Experience</b></H2></div><div><p> </p><p style="margin-bottom:11.0px"><span style="">High school Education with five (5) years of related experience in bookkeeping, commercial drafting or a related subject. An equivalent combination of education, training and ex