Your Opportunity

Your role will be to provide front desk reception and office coordination support to our Ottawa team. This is a visible, hands-on role at the centre of a busy professional services office, supporting staff, visitors, meetings, office operations, and day-to-day problem solving.

We are looking for someone who is organized, dependable, and proactive – someone who takes pride in keeping things running smoothly, notices what needs attention, and is comfortable taking ownership of practical details. This role would suit a self-starter who enjoys variety, working with people, and contributing to a positive, well-functioning office environment.

Your Key Responsibilities

• Performs reception duties for Office; answers phone and routes calls, faxes, screens and receives visitors from lobby.
• Performs administrative and clerical tasks including data entry, filing, photocopying, scanning etc.
• Coordinates incoming and outgoing mail, deliveries, couriers etc.
• Records management.
• Schedules meetings, books meeting rooms, workspaces, handles any special requests, managing games room, sets up and cleans up meeting rooms.
• Prepares of correspondence, presentations, proposals and reports as required.
• Maintains cleanliness of reception area and other common areas.
• Manages corrections with print company monthly.
• Orders and stocks office supplies.
• Arranges food orders.
• Places service calls/requests.
• Assists in coordinating quarterly all-staff meetings.
• Assists in the onboarding of new employees.
• Maintains and tracks parking forms and employee parking information.
• Liaises with Payroll to ensure accurate tracking of employee parking.

There may also be opportunities over time to support more complex administrative work, including assistance with project coordination, proposals, reports, and other business support activities.

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.