Development and Engagement Administrator

PUBLISHED: MAY 27, 2026

EXPIRY: JUNE 26, 2026

ONSITE

CALGARY, ALBERTA

FULL TIME

SOCIAL SERVICES

Summary

The Alberta Adolescent Recovery Centre (AARC) provides a unique, evidence-based, long-term treatment program supporting youth and young adults aged 12-21 dealing with substance abuse or addiction. The program also addresses the needs of impacted family members and loved ones, focusing on holistic recovery. We are currently seeking a Development and Engagement Administrator to join our team!

Description

POSITION SUMMARY The Development and Engagement Administrator will provide administrative support to the Fund Development & Events and Community Engagement areas.

Responsibilities

• Update and maintain donor and prospect database.
• Generate and record correspondence and receipts to donors.
• Donation record filing.
• Arrange meetings, virtual sessions, and conference calls.
• A member of all Event Committees, and the Community Engagement Committee, prepare agendas and take minutes for all the same.
• Assist with coordination, administration and solicitation for events – live and silent auction, signage, event program and program outline, sponsorship and ticket registration, mailouts and volunteer management with support from the Manager of Fund Development & Events.
• Volunteer coordination for AARC’s fundraising and community engagement events.
• Creation of click boxes and corresponding documents for use in emails.
• Assistance with video projects.
• Proof reading and document editing, with a high level of attention to detail.
• Assist with designing mailouts, fundraising campaigns, and community engagement outreach.
• Schedule facility tours and calendar management for community engagement initiatives.
• Ordering and maintenance of AARC marketing materials.
• Reception phone coverage as needed, including lunches/holidays/etc.
• Maintain a high level of customer service to donors, volunteers and community partners.
• Work collaboratively with AARC staff, parents and alumni volunteers.
• Work occasional evenings and/or weekends as required.
• Operate within the philosophy, culture and values of the organization.
• Other duties as required

Qualification Requirements

• Post-secondary education or related experience.
• One to three years’ previous experience in events, marketing, communications, or a non-profit administrative role.
• Strong oral and written communication skills.
• Intermediate skills using Microsoft Office programs, including Excel and Outlook.
• Strong organizational ability, planning skills, works well under pressure, prioritizing of work and attention to detail.
• Adaptability and able to proactively adjust to changing priorities as needed.
• Non-profit experience is preferred.
• Experience with design software (Adobe Creative Suite is preferred).
• Experience with CRM and database software (Donor Perfect or donor management system is preferred).
• Self-motivated individual with the ability to maintain a high degree of confidentiality.

To be considered for the position, please submit a cover letter and resume.

NOTE: The successful candidate will be required to obtain a Vulnerable Sector Check and a Child Intervention Record Check.