Focus

The Executive Assistant is to take ownership of all administrative responsibilities within the organization and ensure smooth operations of internal tasks. Excellent organizational skills, self-motivation, creativity, attention to detail, problem solving skills and flexibility are all imperative to the success of this position.

*Overall outcomes * Provide a professional and friendly encounter with walk-in and call-in customers. Exemplify team player qualities while collaborating with co-workers. Provide timely and efficient administrative support to management through organized planning, taking initiative, and focusing on the details while striving to go above and beyond.

Responsibilities GENERAL ADMINISTRATIVE SUPPORT

• Ensure Three Way Builders is professionally represented.
• Ensure all office supplies are stocked and reorder as needed.
• Copy, print, and scan documents and drawings.
• Handle all incoming phone calls using a multiple-line phone system.
• Order food for lunch meetings.
• Keep workplace and office entrance neat and tidy.
• Update and maintain employee tracking lists and company vacation calendar, manage staff onboarding documents and company notifications
• Handle all incoming and outgoing mail and parcels.
• Maintain employee kitchen in a neat and tidy manner
• Assist the President as directed.

INFORMATION TECHNOLOGY

• Keep the Three Way Builders website updated with current content.
• Manage and maintain the company's social media accounts (Facebook, Instagram, LinkedIn), including scheduling posts, responding to inquiries, and maintaining a consistent brand voice.
• Create new audiovisual and graphic content for website and social media channels using tools such as Canva, Adobe Photoshop, or similar platforms.
• Monitor social media engagement and report on basic metrics as requested.

EVENT COORDINATION

• Research and secure venue for staff events.
• Coordinate invitations and manage RSVPs.
• Coordinate entertainment and activities planning.
• Provide creative input for event themes and experiences.

PROJECT COORDINATION

• Assemble Supervisor Field Safety binders.
• Assemble Operation & Maintenance (O&M) manuals as required.
• Provide support to Operations for administrative tasks

REPORTS AND DOCUMENTS

• Update existing job descriptions and create new ones as needed.
• Update existing Standard Operating Procedures and create for any new items.
• Update staff and project resumes on a regular basis.

Requirements

QUALIFICATIONS

• Completion of post-secondary school is an asset (Business or Office Administration preferred).
• Experience in a related administrative occupation is preferred.
• Familiarity with the construction industry considered an asset.
• Valid Driver?s License.

SKILLS

• Excellent computer skills (Microsoft Word, Excel, Outlook, Teams, SharePoint).
• Good verbal and written communication skills.
• Excellent organizational skills.
• Good time management and problem-solving skills.
• Ability to prioritize competing tasks and meet deadlines.
• Strong attention to detail.
• Experience with social media platforms (Facebook, Instagram, LinkedIn) considered an asset.
• Familiarity with graphic design tools such as Canva or Adobe Photoshop considered an asset.
• Familiarity with Bluebeam considered an asset.
• Familiarity with construction project management software (e.g., Procore) considered an asset.
• Experience with AI productivity tools considered an asset.

PERSONAL ATTRIBUTES

• Task-oriented with a focus on the needs of the company
• Self-starter and hard-working
• Positive attitude and willingness to tackle variety of tasks
• Creative thinker
• Professional in appearance and conduct
• Pleasant and cheerful

Pay: $42,000.00-$52,000.00 per year

Benefits:

• Company events
• Dental care
• Extended health care
• On-site parking
• RRSP match
• Vision care

Application question(s):

• Do you have a reliable mode of transportation?

Education:

• Seconda