Working Title: Office & Admin Specialist

Job Class: Office and Administrative Specialist, Intermediate

Agency: Animal Health Board

Job ID: 94996 Location: St. Paul Telework Eligible: Yes Full/Part Time: Full-Time Regular/Temporary: Unlimited Who May Apply: Open to bidders and to all qualified job seekers simultaneously Date Posted: 06/23/2026 Closing Date: 06/29/2026 Hiring Agency/Seniority Unit: Animal Health Board / Animal Health Board-AFSCME Division/Unit: Board of Animal Health / Group G Work Shift/Work Hours: Day Shift, 8:00 a.m. - 4:30 p.m. Days of Work: Monday - Friday Travel Required: No Salary Range: $20.76 - $27.53 / hourly; $43,346 - $57,482 / annually Classified Status: Classified Bargaining Unit/Union: 206 - Clerical/AFSCME Work Area: (Required for AFSCME) FLSA Status: Nonexempt Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position is located in St. Paul and may have the ability to telework, after satisfactory completion of training and probationary period.

This position exists:1) to administer a general program email inbox, 2) to perform data entry for bovine health programs, including data related to Animal Disease Traceability and Livestock Concentration Points, 3) to process livestock Certificates of Veterinary Inspection, 4) to answer telephone lines including the import permit line for incoming cattle, sheep, and goats, 5) to enter disease testing and vaccination records; 6) to assist customers ordering official identification ear tags for livestock; and 7) to assist callers with questions about other Board programs.

Minimum Qualifications

To facilitate proper years of service crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

Typing/Keyboarding skills sufficient to use Microsoft Word or equivalent software, sufficient to produce memos and correspondence in an efficient and timely manner,grammatically correct, in proper format and free of spelling errors. Spreadsheet skills sufficient to use spreadsheet software applications, such as Microsoft Excel, to develop and modify spreadsheets and enter, compile, store, and retrieve data. Data entry skills sufficient to input and verify data from source documents into a database with a high level of accuracy and speed, maintain accurate records, and locate and correct data entry errors. Data Base Management skills sufficient to pull relevant data from databases and software applications, and compile in appropriate report format. Customer Service Skills sufficient to provide prompt, courteous and accurate information to customers in person, on the phone,and through e-mail and other written correspondence (i.e., answer questions and advise customers of program policies, procedures, and regulations, etc.) and effectively communicate and elicit information with tact and diplomacy. English (speaking and/or writing and/or reading orally)sufficient to communicate effectively with internal and external customers and to compose and edit a variety of documents using proper business English, spelling, and grammar.

Preferred Qualifications

Administrative Assistant degree (AAS – HealthCare, Legal,etc.) or experience providing administrative, clerical, or paraprofessional support in an office setting. Experience working with or knowledge of livestock agriculture, basic animal husbandry, veterinary medicine, and animal diseases sufficient to knowledgably communicate with producers, veterinarians, and agency officials. Knowledge of state and federal laws and guidelines relating to animal disease programs. Knowledge of general office equipment, practices, procedures sufficient to develop and improve work procedures and forms. Effective oral and written communication skills sufficient to work constructively and collaborate with a wide variety of individuals including the public and others within State and Federal government agencies. Excellent organizational skills sufficient to maintain manual and electronic files and prioritize work assignments and a strong attention to detail. Experience with software including Microsoft Office Outlook,Word, and Excel;and Adobe Acrobat. Ability to be resourceful and self-motivated and work without close supervision.

Additional Requirements

The Board of Animal Health will not sponsor applicants for work visas, including STEM OPT extensions. All applicants must be legally authorized to work in the US.

A Job Offer Will Be Contingent Upon Successfully Passing a Background Check. It Is The Policy Of The Board Of Animal Health, As Part Of Its Hiring Procedures, To Conduct Background Checks On The Finalist(s) For Positions Within The Agency. The Background Check May Consist Of The Following Components

SEMA4 Records Check (applies to current and former state employees only) Employment Reference Check Driver’s License Check Conflict of Interest Review Criminal Background Check

How To Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Katie Cornille at katie.cornille@state.mn.us

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Jennifer Romero at jennifer.romero@state.mn.us

About Animal Health Board

The mission of the Minnesota Board of Animal Health is to protect the health of the state’s domestic animals through education and cooperation with veterinarians, producers, owners and communities.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your Benefits May Include

Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support To Help You Reach Your Career Goals

Training, classes, and professional development Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) For Work/life Support

A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.