British Columbia

DEPUTY CORPORATE OFFICER POSITION OVERVIEW:

Responsibilities

The City of Maple Ridge is seeking an experienced and highly organized Deputy Corporate Officer to join our Legislative Services team. This is an excellent opportunity for a municipal governance professional who thrives in a fast-paced environment and is committed to supporting transparent, effective, and legislatively compliant local government operations.Reporting to the Director of Legislative Services and Corporate Officer, the Deputy Corporate Officer supports the day-to-day leadership, management, and administration of the Legislative Services function. The role is responsible for coordinating Council and Committee processes, supporting the statutory responsibilities of the Corporate Officer, providing day-to-day guidance to assigned staff, and acting on behalf of the Corporate Officer when required. WHAT YOU WILL DO:

Coordinate and oversee Council and Committee meeting processes, including the preparation, review, and processing of agendas, minutes, public notices, meeting logistics, meeting recordings, related legislative documentation, and follow-up actions.

Oversee and administer the City’s agenda management software to support efficient, accurate, and legislatively compliant Council and Committee meeting processes.

Manage the preparation, maintenance, security, and custody of official records and documents of Council and its Committees, including agendas, minutes, bylaws, Council and administrative policies, leases, contracts, agreements, and other corporate records.

Attend day and evening Council and Committee meetings on a regular basis; review and edit minutes, correspondence, and related records; and ensure Council decisions, directions, and resolutions are accurately recorded, communicated, and followed up with appropriate staff, agencies, and interested parties.

Support the Director of Legislative Services and Corporate Officer in ensuring that all resolutions, decisions, and proceedings of Council and its Committees are accurately documented and that resulting actions are communicated in a timely manner.

Provide leadership, supervision, coaching, performance feedback, and day-to-day direction to Committee Clerks and other assigned staff; establish work priorities; monitor workloads, service standards, and quality expectations; support staff development; and foster a collaborative, accountable, and service-oriented work environment.

Provide information, advice, interpretation, and assistance to Council, staff, external agencies, and the public regarding legislative procedures, protocols, bylaws, regulations, Council and Committee actions, and related corporate processes; respond to enquiries and complaints; and route correspondence, minutes, reports, and related materials for required action.

Coordinate the administration, consolidation, and certification of bylaws, and assist with drafting and reviewing bylaws to ensure consistency with applicable legislation and corporate requirements.

Ensure departmental records, legislative reference materials, and Council and administrative policies are current, accessible, and appropriately maintained; and coordinate the department’s intranet, self-service, and internal reference resources.

Assist with corporate projects, departmental initiatives, and related priorities by conducting research, gathering and analyzing information, and preparing draft reports, correspondence, and other materials; liaise with officials, agencies, and other jurisdictions as required.

Assist with the preparation of the annual departmental business plan, budget submissions, and related planning documents.

Work collaboratively with internal departments, administrative support staff, and external agencies to coordinate meetings, civic functions, receptions, ceremonial events, and initiatives involving key partners such as school districts, other municipalities, and senior levels of government.

Act on behalf of the Corporate Officer when required, in their absence, or assume assigned Corporate Officer responsibilities as directed. WHAT YOU BRING:Strong knowledge of local government legislative services, including Council and Committee procedures, parliamentary procedure, and statutory requirements related to the Office of the Corporate Officer.

Demonstrated ability to interpret and apply legislation, bylaws, policies, procedures, and resolutions accurately and with sound judgment.

Extensive experience preparing, reviewing, and managing agendas, minutes, bylaws, and official records in a municipal environment.

Sound knowledge of records and document management practices, including privacy, freedom of information, records retention, and information governance requirements.

Proven leadership and supervisory skills, with the ability to provide direction, coaching, and day-to-day support to staff while maintaining service quality and accountability.

Strong communication and relationship-management skills, with the ability to work effectively with Council, senior staff, external agencies, and the public.

Qualifications

Strong organizational, analytical, and problem-solving skills, with the ability to manage multiple priorities, meet tight deadlines, and handle sensitive matters with tact, discretion, and political acuity. REQUIRED QUALIFICATIONS:

Diploma or degree in Local Government Administration, supplemented by related post-secondary education; or completion of certification under the Local Government Employee Certification Regulation (Board of Examiners).

Minimum of five years’ related experience in a municipal environment.

Valid Class 5 Driver’s Licence for the Province of British Columbia. ADDITIONAL INFORMATION:

This is a temporary full-time position for up to 2 years which may be concluded or extended as operational needs change. EQUITY STATEMENTAt the City of Maple Ridge, we are dedicated to cultivating an inclusive culture that actively values and embraces diversity. We strive to attract and retain a talented, diverse workforce that is broadly reflective of the community we proudly serve. Accommodations are available on request for candidates taking part in all aspects of the selection process by contacting recruitment@mapleridge.ca. WHAT WE OFFER YOU:The City of Maple Ridge is a great place to work with competitive compensation packages that include the Municipal Pension Plan, a strong employee wellness program and the opportunity for professional career growth and professional development. If you want to help shape a growing community in a municipality that strives for service excellence, then this is the position for you. We thank all applicants for their interest, however, only those under consideration will be contacted.