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Job description:

Reporting to the Associate Director, Student Affairs, and based in OASIS (Office of Advising and Student Information Services), the Faculty Student Advisor provides guidance and support to a diverse student population, by responding to their academic needs, facilitating the pursuit of their educational goals and ensuring that they make the most of their University experience. The incumbent delivers and supports the delivery of advising and student affairs services for the Faculty of Arts, in situations where there are a variety of practices and precedents. They develop and implement procedures and/or controls to enhance the Faculty’s operations and provide input regarding the unit's goals and objectives.

Primary Responsibilities:

• Provide academic guidance and advice to students for the Faulty of Arts.
• Provide individual and group advising to undergraduate students on a variety of academic and student affairs issues. Analyze problems, determine course of action, and provide advice and/or referrals as needed.
• Process academic appeals and more complex/exceptional cases by preparing files and background information for senior leadership’s consideration.
• Authorize academic course selection of advisees as they work towards the completion of their degree and program(s). Evaluate and process student files for graduation. Select and recommend candidates for graduation and special designation at graduation.
• Develop and coordinate surveys, workshops, and outreach programs designed to assist prospective, newly admitted and current students in their academic pursuits. May attend events virtually and in person (both on and off campus).
• Participate in the review, development and implementation of faculty and program policies and procedures, as well as academic programs within the Faculty. May complete and submit documents/forms in relation to academic updates and changes to degree and program requirements.
• Participate in the implementation of new initiatives that support the strategic direction of the faculty/program/unit by keeping abreast of new developments and trends in the advising and student affairs field, specifically in areas such as advising approaches and programs, student record enhancements, etc.
• Develop contacts with student organizations and colleagues in other units, departments, and faculties. Represent the unit at Faculty and University meetings related to advising and student affairs issues. Ensure follow-up as needed.
• May act as a member of selection and consultation committees.
• May supervise and provide training for support staff.
• Handle requests for information on policies and procedures (in person, by email, letters or by telephone) from staff, students and representatives from other universities.
• Participate in the review and upkeep of publications, websites, University calendar, as well as unit documentation, statistics and data reports.
• Manage advising schedule and keep advising records. Maintain and update student information systems and computerized applications and participate in their development to improve efficiency. These tasks require the use of a range of computer programs and applications, including but not limited to: Microsoft Office Suite, Workday, Banner, Minerva, Adobe, Webex and Zoom, etc.

Other Qualifying Skills and/or Abilities:

Demonstrated ability to communicate effectively with students and to provide assistance to students on academic related issues. Demonstrated knowledge of McGill’s undergraduate academic curriculum. Experience with student advising. Ability to take initiative and to think and act independently. Excellent interpersonal skills and organizational and leadership abilities. Proven experience with organizing special events and workshops. Demonstrated ability to prioritize and meet frequent and regular deadlines. Demonstrated experience in supervision with students. Ability to deal with Canadian and US universities and agencies. At ease in a computerized environment using a variety of software, including Banner, SIS, Minerva and MS Applications (Teams, Sharepoint, Forms, Bookings, etc.). Masters degree would be considered an asset. Bilingual French and English.

As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 (fluent) on a scale of 0-4***.***

For a definition of our language proficiency levels, please click here***.***

Minimum Education and Experience:

Bachelor's Degree 3 Years Related Experience /

Annual Salary:

(MPEX Grade 04) $64,770.00 - $80,960.00 - $97,150.00

Job Profile:

MPEX-SAF2D - Student Affairs - Professional 2

Hours per Week:

33.75 (Full time)

Supervisor:

Associate Director, Student Affairs

Position End Date (If applicable):

Deadline to Apply:

2026-06-11

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca***.***