Operations Administrative Intern

Location: Nisku, Alberta

Position Summary

The Operations Administrative Clerk provides essential administrative and operational support to the Operations team. This role is responsible for processing field purchase requisitions, assisting with purchase order (PO) closeouts, and ensuring accurate documentation flow between field teams, vendors, and internal stakeholders. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Enter and maintain Field Purchase Requisitions in a timely and accurate manner as requested

Track and follow up on signed packing slips and service orders to support timely purchase order receiving

Liaise with vendors to match purchase orders to packing slips and invoices, ensuring accuracy and completeness

Assist vendors and internal teams with resolving discrepancies related to POs, receipts, and documentation

Maintain organized records of purchase documentation and ensure all files are up to date

Provide general administrative support to the Operations Manager and General Manager

Support day-to-day operational needs, including data entry, document tracking, and reporting as required

Communicate effectively with field personnel, vendors, and internal departments

Identify and escalate any issues impacting procurement or PO closure processes

Qualifications & Skills

High school diploma or equivalent; post-secondary education in administration or business is an asset

Previous experience in an administrative, operations, or procurement support role preferred

Strong attention to detail and organizational skills

Ability to prioritize tasks and meet deadlines in a fast-paced environment

Proficient in Microsoft Office (Excel, Word, Outlook)

Experience with ERP or purchasing systems is an asset

Strong communication and interpersonal skills

Ability to work independently and as part of a team

Work Environment

Based out of Nisku, Alberta

Office-based role with regular interaction with field operations and vendors

Key Attributes

Highly organized and detail-oriented

Proactive and solutions-focused

Strong follow-up and tracking abilities

Reliable and adaptable