Position: Senior School Coordinator

Term/Status: Full-time, Permanent

Department: Senior School

Reports To: Senior School Principal

Salary: $60,000 - $70,000

Start Date: ASAP

Application Closing Date: May 25, 2026

Position Overview:

St. George’s School is seeking a dynamic, coordination-driven professional to serve as our Senior School Coordinator. This role is responsible for a wide variety of administrative duties in support of the Senior School Principal. Regular duties include, but are not limited to, managing the office of the Principal, helping to coordinate the school calendar, arranging TOC coverage, and handling correspondence and publications. Special projects at times throughout the year include, but are not limited to, working collaboratively with the Events Officer to support various school events.

The Senior School Coordinator is central to the daily rhythm of the Senior School and requires a candidate who can navigate complex interpersonal dynamics with grace, efficiency, and absolute confidentiality.

This individual embodies the following core competencies: empathy, integrity, humility, respect, responsibility, and resilience.

Key Responsibilities:

Executive Support & Office Administration

• Executive Liaison: Serve as the primary point of contact and gatekeeper for the Office of the Senior School Principal, managing all correspondence, inquiries, and visitors with exceptional professional polish and discretion.
• Reception Coverage: Serve as the primary point of contact at the reception desk every Friday, ensuring a seamless handoff and uninterrupted service for visitors, staff, and students, maintaining office communications, workflow and school security protocols. Act as the first-response backup for the reception team during periods of illness, personal leave, or scheduled vacations.
• Financial Administration: Execute financial administrative duties, including budget tracking, invoice processing, and the preparation of detailed expense reports for the Principal’s office.
• Resource Management: Oversee the procurement and organization of school supplies and facility resources, ensuring staff rooms and printing hubs are maintained at optimal levels.
• Strategic Calendar Management: Proactively manage the Principal’s schedule and the master school calendar; identifying "tension points," resolving scheduling conflicts, and ensuring all academic periods and rotations are accurately reflected in the school database.

Communications & Publications

• Editorial Support: Act as a coordinator and editor for key senior school publications, including the Week Ahead and the weekly community eNews; synthesizing content from various stakeholders to ensure high standards of accuracy and tone.
• Presentation & Design Support: Curate and format high-impact presentation materials for Senior School assemblies, collaborating with the Principal, Vice-Principals, and Heads of Grade to ensure visual consistency and readiness.
• Document Authentication: Manage the flow of awards, certificates, and official correspondence requiring signatures or approval.

Operational Coordination & Logistics

• Academic Staffing: Coordinate the Teacher On-Call (TOC) coverage system in partnership with the Assistant Vice Principal (Academics) to ensure seamless classroom continuity.
• School Photography: Spearhead the logistical planning for official school photography, acting as the primary liaison for photographers to organize student portraits, retakes, and graduation sessions.
• Student Logistics: Manage the allocation and administration of student lockers and oversee the lifecycle of high-value "Lost and Found" items, including parent volunteer liaison.

Leadership Support & Event Collaboration

• Cross-Functional Support: Provide high-level administrative assistance to the Senior School Leadership Team, including report generation, record keeping, and the facilitation of programs led by the Vice Principals.
• Event Orchestration: Collaborate on the planning and execution of Senior School events, commemorative ceremonies, and assemblies, ensuring all logistical requirements are met with precision.
• Collaborative Oversight: Represent the Senior School office in bi-weekly Booking Team meetings to provide operational oversight and proactive problem-solving for upcoming campus activities.
• Other duties and projects shall be assigned as required.

Qualifications:

• Minimum 3 years of relevant experience.
• Post-Secondary Diploma in Business Administration, or relevant discipline, preferred.
• Demonstrated ability to take initiative and problem solve.
• Proven organizational and time management skills.
• Ability to juggle priorities between multiple key areas of responsibility.
• Excellent computer skills, with a superior knowledge of Google suite.
• Good communication and interpersonal skills.
• Good judgment and professional demeanor.
• Keen attention to detail.
• Key competencies and EQ in the following areas: self-awareness, self-management, empathy, social expertness, initiative, and accountability.

Application Process:

Interested applicants should email a cover letter and resume to: careers@stgeorges.bc.ca.

Why Join Us:

Are you looking to use your professional expertise to make a meaningful impact? Do you thrive in an engaging community where colleagues care as much about the environment they create as the students they serve? St. George’s School is seeking dedicated and dynamic professionals who understand that a world-class education is built on a foundation of excellence, collaboration, and care. If you want to be part of a team that keeps our mission moving forward, we want to hear from you!

For almost 100 years, St. George’s School has provided a transformative education for thousands of young men. While our classrooms are the heart of the school, our 270 talented staff and faculty members are its backbone. We are all united by a single, common goal: “Building fine young men. One boy at a time.”

At St. George’s, your contributions are vital. You will be challenged, encouraged, and supported within a professional culture that pursues excellence in every department. Here, we don't just work together - we model the character we wish to see in our students, guided by our Core Values: Empathy, Humility, Integrity, Respect, and Resilience.

In order to provide the best possible learning environment for our diverse, multicultural student population, St. George's actively seeks to recruit staff from groups that have been traditionally underrepresented in independent and international schools. BIPoC and 2SLGBTQIA+ people and those with disabilities are warmly encouraged to apply, and invited to reach out for more information about our commitment to diversity, inclusion and belonging.