Position Information

Position Title

Medical Education Assistant

Research Project

Department/Unit

Family Medicine

Location

Halifax, Nova Scotia, Canada

Posting Number

S134-26

Employee Group

NSGEU Local 77

Position Type

Regular, On-Going

Duration of Contract (if applicable)

Employment Type

Full Time

Full-time Equivalency (FTE)

1.0

Salary

$28.26 - $35.78 per hour ($51,440 - 65,124 per annum, 35 hours per week)

Classification

C6

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Department of Family Medicine (DFM) strives to provide leadership by advancing the discipline of family medicine through education and research in primary health care, teaching family medicine residents and medical students, and demonstrating our commitment to lifelong learning and the dissemination of knowledge to Maritime family physicians. Reporting to the Medical Education Operations Manager, the Medical Education Assistant will serve as the primary administrative support for the Department of Family Medicine Education Programs, coordinating communications, inquiries, and daily operations with minimal supervision. Provides comprehensive support to program leadership, faculty, residents, and medical students by coordinating events, materials, reports, and program activities across Postgraduate, Undergraduate, and Continuing Professional Development programs.

Key Responsibilities

• Provide comprehensive administrative support to undergraduate, postgraduate, faculty development, residency admissions, accreditation, and education leadership across the Department of Family Medicine.

• Coordinate meetings, schedules, correspondence, files, databases, and calendars; prepare and distribute reports, records, presentations, minutes, and program documentation using multiple software platforms.

• Serve as a primary point of contact for learners, faculty, preceptors, and applicants, responding to inquiries and providing guidance on policies, procedures, programs, and education processes.

• Support education programs and events including orientations, CaRMS admissions, accreditation reviews, committee work, retreats, site visits, faculty development activities, and special academic events.

• Administer evaluations, surveys, end‑of‑residency documentation, verification requests, and records management to ensure completeness, accuracy, and compliance with regulatory and accreditation requirements.

• Assist with operational and financial processes including budget tracking, promotional materials, website updates, faculty development tracking, and general office and reception coverage.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Business/Administrative Professional diploma with approximately three to five years’ related work experience (or equivalent combination of training and experience).

• Proven experience in MS Office suite, distributed meeting technology such as Zoom or MS Teams, and Adobe with the demonstrated ability to learn new programs quickly.

• Strong interpersonal, teamwork, and communication (written and verbal) skills.

• Excellent attention to detail, excellent time management, organizational and multi-tasking skills while working in a busy, dynamic environment.

Assets

• Knowledge of, or experience in a university and/or medical environment.

• Advanced skills in Word and Excel.

• Experience using One45 and Dalmedix.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular:

• Respect & Inclusion

• Adaptability

• Knowledge & Thinking Skills

• Communication

• Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit www.dal.ca/hiringfordiversity

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.

Posting Detail Information

Number of Vacancies

1

Open Date

05/15/2026

Close Date

05/22/2026

Open Until Filled

No

Special Instructions to Applicant

Quick Link for Direct Access to Posting

https://dal.peopleadmin.ca/postings/20987