Global Events Coordinator – Corporate & Executive Events

Support the execution of high-visibility, global executive events within a fast-paced corporate environment. This Toronto-based hybrid role is focused on event logistics and coordination, supporting C-suite initiatives across North America and Asia. This is a hands-on, detail-driven role within a high-performing global events team, responsible for delivering seamless event experiences across a high volume of programs annually.

What is in it for you:

• Salaried: $35-42 per hour. • Incorporated Business Rate: $42-49 per hour. • 8-month contract with the potential for permanent employment. • Full-time position: 37.50 hours per week. • Hybrid schedule with in-office presence from Tuesday to Thursday.

Additional flexibility is required:

• Full on-site presence (up to five days per week) during event periods • Availability for occasional evening calls to support global teams across Asia and North America • Willingness to work extended hours during peak periods, especially from May to July

Responsibilities:

• Support the logistics and execution of global corporate events, including executive offsites, town halls, board meetings, and leadership programs. • Provide hands-on support across a high volume of events (100+ annually across the team). • Manage event logistics including: • Registration platforms (e.g., Cvent or similar tools); • Calendar invitations and attendee tracking; • Rooming lists, travel coordination, and on-site logistics. • Support budget tracking, invoice coordination, and financial reconciliation. • Maintain detailed timelines, documentation, and execution plans. • Collaborate with internal stakeholders, vendors, and global teams across multiple time zones. • Provide on-site event support, troubleshooting real-time issues and ensuring seamless delivery. • Partner with Event Managers to support delivery of larger, high-profile programs. • Build strong relationships with stakeholders and contribute to a high standard of execution.

What you will need to succeed:

• University degree in a relevant field. • 5+ years of experience supporting global corporate events (corporate or agency environment). • Proven experience supporting large-scale events (1000+ attendees or high-volume event environments). • Strong project coordination skills with the ability to manage multiple concurrent priorities. • Experience working in high-visibility environments supporting executive-level stakeholders. • Solid financial acumen with experience supporting event budgets and tracking costs. • Experience working across global teams and time zones. • Proficiency with Microsoft Office Suite and Microsoft Teams. • Experience with event registration platforms (e.g., Cvent) is a strong asset. • Exceptional attention to detail and ability to work in fast-paced environments. • Strong problem-solving skills and ability to remain calm under pressure. • High level of ownership, accountability, and service orientation. • Strong emotional intelligence with the ability to anticipate needs and adapt to stakeholders.

Why Recruit Action?

Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach. As part of the screening process, some applications may be reviewed using artificial intelligence tools. Only candidates who meet the hiring criteria will be contacted.

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