JOIN OUR TEAM!

At Couche-Tard/Circle K, our mission is simple: to make our customer’s lives a little easier everyday. You may have already stopped for coffee, refueling your car, or eating something on the go. Then, you know what Couche-Tard/Circle K is. We have grown into a successful global company with over 17,000 stores in 29 countries, serving almost 9 million customers every day. In total, approximately 149,000 people work in our stores and offices. We make journeys easier by offering fast and friendly service. We care about our people and our communities, and we look for ways to uplift people first. Wherever your journey’s going, we can help you get there. Are you ready to grow your career? Let's grow together!

Executive Assistant to the Head of Legal Affairs and Corporate Secretary

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Department: Legal Affaires

Location: On site, Laval, QC (4204 boulevard Industriel, H7L 0E3)

Type of employment: Permanent, Full Time (40 hours)

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THE ROLE

We are seeking a highly organized, discreet, and proactive executive assistant to support the Chief Legal Officer (CLO) in a dynamic and demanding environment. The successful candidate will play a key role in the smooth operation of the CLO’s office by managing complex schedules, coordinating certain legal and governance activities, and supporting several strategic initiatives of the legal department.

WHAT YOU’LL DO

Want to start your career with us? Here's an overview of the main responsibilities of this position:

Executive Support

• Manage the CLO’s schedule, meetings, travel, and communications, including sensitive and confidential information.
• Screen and prioritize emails and calls; draft and manage correspondence.
• Prepare, format, and review documents, reports, and presentations.
• Coordinate and track expense reports.

Legal Department Coordination

• Assist in organizing events, conferences, and internal initiatives for the legal team.
• Support the planning and monitoring of the legal affairs budget.
• Collaborate with the CLO on various strategic projects and initiatives within the department.
• Follow up on action items and ensure their timely completion.

Governance Support

• Assist in preparing and organizing meetings and certain documents for the Board of Directors and its committees.
• Manage meeting logistics and travel arrangements for certain Board members

Administrative Excellence

• Organize and coordinate meetings under the CLO’s supervision, including agendas, minutes, and follow-ups.
• Maintain smooth communication between the CLO’s office, internal teams, and external stakeholders.
• Perform any other administrative tasks required to support the CLO and the legal team.

WHAT YOU’LL NEED

We want you to join our team! Here's what we're looking for:

Education:

• DEC in secretarial studies or any other relevant degree;

Experience:

• At least 5 years of experience in an executive assistant role.

Knowledge and skills:

• Proven ability to work independently with sound judgment and discretion.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities under pressure.
• Strong interpersonal skills and a collaborative spirit.
• Exemplary integrity and strict adherence to confidentiality.
• Excellent written and oral communication skills in French and English.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to draft, review, and translate documents in English and French.
• Flexibility and ability to adapt to a constantly changing environment.

Language skills:

• Bilingualism required (Advanced French and English) both spoken and written, as the person will be required to work and communicate regularly in English while performing the tasks outlined above. Specifically, the role requires collaboration with global teams.

WHY YOU SHOULD WORK HERE:

At Couche-Tard/Circle K, we believe that our team members are the heart and soul of our business. When you join us, you're not just getting a job – you're becoming part of a vibrant community where your talents are valued, your growth is nurtured, and your contributions make a real difference. Here's why you'll love working with us:

Benefits package:

• Group Insurance Program: Stay healthy and happy! Our plan provides you with the flexibility to choose coverage that best meets your needs and add optional insurance (health and dental care, long-term disability, life insurance, health spending account)
• Pension Plan: Plan for your future and retire with peace of mind with our pension plan, helping you build a secure financial future.
• Share Purchase Plan: Invest in your future and share in our success with our employee stock purchase plan, allowing you to become a shareholder of Couche-Tard/Circle K.
• Paid Time Off: Recharge and rejuvenate with paid time off, including vacation days, sick days, and personal days to help you maintain a healthy work-life balance.

Additional Perks:

• Employee Discounts: Enjoy exclusive discounts on our products and services, making it even easier to fuel up and stock up on your favorite goodies.
• Training and Development: Grow your skills and advance your career with access to ongoing training and development opportunities, including workshops, seminars, and online courses.
• Recognition and Rewards: We celebrate our team's achievements and milestones with a range of recognition programs, rewards, and incentives to show our appreciation for your hard work and dedication.
• Mentorship Program: Take your career to new heights with our mentorship program, where seasoned professionals provide guidance, support, and valuable insights to help you reach your full potential.
• Scholarship Program: Invest in your education and future success with our scholarship program, available not only to our employees but also to their children. We're committed to supporting your lifelong learning journey and empowering you to achieve your academic and career goals.

INTERESTED? You are only a few clicks away from joining an exceptional company! Visit our careers page at https://workwithus.circlek.com/ca/en to submit your application. We can't wait to hear from you!

At Couche-Tard/Circle K, we're committed to fostering an inclusive and diverse workplace where everyone is treated with respect and dignity. We welcome individuals from all backgrounds and walks of life to join our team and contribute their unique perspectives and talents.

We thank all candidates for their interest in this position. Please note that only selected candidates will be contacted for further steps in the hiring process.

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Couche-Tard / Circle K valorise la diversité et de l’inclusion et vise à créer un milieu de travail sain, accessible et gratifiant qui met en valeur la contribution unique de nos employés au succès de notre entreprise. En tant qu'employeur qui s'engage à respecter l'équité en matière d'emploi, nous encourageons les candidatures les plus diverses afin de pouvoir nous doter d’un effectif varié et représentatif de nos clients et des communautés que l’on sert. Des accommodements sont disponibles sur demande pour les candidats qui participent à tous les aspects du processus de sélection.