Job Summary We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will work alongside our office manager and project managers to complete administrative tasks, support office operations, and ensure smooth customer and staff communication . This role requires strong computer skills, excellent customer service abilities, and proficiency with our office management software. The Office Administrator will play a vital role in maintaining an efficient and professional office environment, supporting both administrative functions and client interactions.

Responsibilities

• Manage front desk operations, including greeting visitors and answering our multi-line phone system with professional phone etiquette
• Perform data entry and maintain accurate records using QuickBooks, Excel Spreadsheets and Microsoft Office
• Handle filing systems and organization of office supplies
• Provide exceptional customer support to clients and visitors, addressing inquiries promptly and professionally
• Assist with bookkeeping tasks and financial record keeping as needed

Qualifications

• Strong proficiency with QuickBooks and Microsoft Office Suite (Word, Excel, Outlook)
• Excellent computer skills including data entry, filing, proofreading, and document management
• Experience with multi-line phone system and front desk operations
• Exceptional organizational skills with the ability to prioritize tasks effectively
• Outstanding customer service skills with professional phone etiquette
• Ability to handle confidential information discreetly
• Previous experience in bookkeeping or administration
• Strong typing skills and attention to detail are essential

Pay: $20.00-$23.00 per hour

Work Location: In person