Invoicing / Project Administrator - Foundation Excavation Division

Kidco is seeking a highly motivated individual to join our Foundations Excavation team as an Invoicing / Project Administrator. This position serves as the crucial link between the office and our field operations. The ideal candidate is a quick learner, enjoys a fast-paced work environment, and is extremely organized.

Your core responsibilities:

• Accurately review, validate timesheets and work activities from the worksites, and process invoicing
• Coordinate with supervisors to ensure work activities are accurately coded and approved before submission
• Invoice clients and update builder portals to ensure invoices match purchase orders
• Track builder invoices and purchase orders and resolve discrepancies with clients.
• Understand client-specific billing requirements, as each client has unique submission rules and approval processes
• Creating and setting up jobs in HeavyJob tracking/costing software
• Collecting, tracking, and inputting daily timesheets for subcontractors
• Calling and scheduling utility locates for jobsites
• Communicating and coordinating activities with multiple builders
• Matching vendor invoices with delivery slips
• During peak season, supporting grading and loaming projects, including assigning jobs to multiple crews, requesting surveys for jobs, keeping job lists organized and up to date

Our ideal candidate has:

• Strong attention to detail
• Ability to identify, analyze, and resolve complex or unexpected challenges
• Self-starter with the ability to work independently, prioritize and get things done
• Previous experience in construction, particularly residential construction, is an asset
• Exceptional time management and prioritization skills; this job moves quickly, and we need someone who can keep up
• Has previous experience in administration or accounting and is adept at invoicing and managing vendor requirements
• Excellent data entry abilities
• Above average verbal and written communication skills
• A team player who can work both independently and as part of a larger team
• Post-secondary training in accounting or bookkeeping is considered an asset

What we offer you:

• Competitive salary, reflective of skill and experience
• Full Benefits Package provided by OpenCircle
• Enhanced RRSP Matching Program: Contribute to your self-directed RRSP and receive a 100% matching contribution from Kidco, helping you maximize your retirement savings
• On-site gym
• Paid vacation days, in addition to the annual holiday office closure
• Wage increases and annual bonuses for strong performers
• Strong commitment to safety in the workplace, including our Safety Excellence program

At Kidco Construction, it’s more than a job. It’s an opportunity. When you join the team, the work you put in will be reflected in what you get out – a competitive compensation and benefits package, year-round employment, challenging work to grow your skills, a safety-conscious culture, and the opportunity to join a goal-oriented team environment.