School District #8 (Kootenay Lake) is located in the southern Interior of British Columbia, Canada and serves the Lower Kootenay Band and the communities of Kaslo, Meadow Creek, Crawford Bay, Creston, Wynndel, Nelson, Salmo, South Slocan, Winlaw, Slocan, and the surrounding rural areas. Our area is beautiful, vibrant, a fantastic place to raise children, has a world- renowned arts and entertainment community, and easily accesses a variety of amazing outdoor pursuits.

Kootenay Lake School District serves the learning needs of approximately 4500 students in several diverse communities and in an array of learning environments throughout the Kootenays. Our visionary, creative team of approximately 900 staff focuses on providing the best opportunities for students and their families. Our mission is to inspire and support each learner to thrive in a caring learning environment.

The School Board Office is located in Nelson, B.C. Our schools are dispersed geographically and range in size and composition:

•                  13 elementary schools
  

•                  1 middle school
  

•                  1 K-10 school
  

•                  4 secondary schools
  

•                  2 K-12 schools
  

•                  online learning and blended programs
  

•                  an extensive array of program options, including Aboriginal Education, Late French Immersion, Outdoor Programs, and a strong International Program.
  

Job Description & Requirements

School District No. 8 (Kootenay Lake) is seeking the services of an exceptional individual to assume the role of Executive Assistant to the Secretary Treasurer. This is a 35-hour per week position with a start date of August 1, 2026. The annual pay range for this position is $65,825 to $82,281 with placement on the range based on experience and qualifications.

The Executive Assistant plays a key role in an exempt position contributing to the efficient operation of the district through the office of the Secretary Treasurer.

The Executive Assistant carries out a variety of routine and non-routine administrative tasks and liaises with members of the District Management team, employees, parents, external agencies, and the public as required. The responsibilities are varied, complex, generally of a confidential nature, and require the ability to work independently and to exercise sound judgement and tact. Accuracy in communication is key, as well as being detail-oriented and having an appreciation for the importance of key data.

The successful candidate must maintain a high degree of discretion and confidentiality while functioning in an innovative environment with time sensitive and/or political issues/projects occurring simultaneously. The candidate works with a variety of people, both inside School District 8 and in the communities of the District. This requires organization, ability to multi-task, efficiency, tact, and a passion for working with people.

It is essential that the candidate be available for evening/weekend meetings (both scheduled and on an as-needed basis).

_Key Responsibilities Include: _

• Providing confidential administrative support necessary to Secretary-Treasurer.
  • Acting as back up for the Executive Assistant to the Superintendent.
  • Arranging travel for school district Trustees and Secretary-Treasurer.
  • Scheduling, organizing and coordinating meetings and special events for the Secretary-Treasurer, and, where required, attending as a resource.
  • Initiating action on administrative matters not requiring the Secretary-Treasurer’s personal attention and referring requests or queries to appropriate staff for action.
  • Preparing a wide range of reports and presentations or conducting research on a variety of business, policy and legal matters as assigned.
  • Maintaining comprehensive knowledge of the organization, policies and administrative procedures of the school district and relevant legislation.
  • Preparing and/or coordinating responses to time-sensitive requests for information such as requests under the Freedom of Information and Protection of Privacy Act, Public Interest Disclosure Act or insurance questions under the School Protection Program.
  • Administering and initiating projects with minimal supervision, in conjunction with the day-to-day operations of the office of the Secretary-Treasurer.
  • Developing, implementing and maintaining an appropriate filing system for the Board and School District records.
  • Performing other duties as required by the Secretary-Treasurer.

Education and Experience Requirements

• Post secondary degree/certificate in Business Administration/Office Management, with at least 3-5 years experience in a similar position (ideally, the candidate will have a background in public education, law, and/or real estate);

  • Ability to work independently and take initiative, make decisions, plan and follow-up on projects to ensure tasks are completed in a timely manner

  • Ability to maintain professional communication, both verbally and in writing, and maintain confidentiality with a range of stakeholders.

  • Ability and desire to work as part of the team of Executive Assistants providing support to senior staff and the Board of Education.

  • Ability to maintain confidentiality related to classified information obtained through attendance at meetings, and review of files and records.

  • Demonstrated ability in the use of programs such as Word, Zoom, Excel, Power Point, Teams and Outlook, and Power Automate. Also, ability to use audio visual equipment.

Prior to being hired, candidates must have a Criminal Record Check completed through School District 8.

This posting will remain ongoing until a suitable candidate is found. Applications will be reviewed every two (2) weeks.

While we appreciate your interest in working for School District # 8 - Kootenay Lake, only shortlisted applicants will be contacted. For further information, please contact Secretary - Treasurer, Cathy MacArthur at cathy.macarthur@sd8.bc.ca

School District 8 supports equity hiring for Indigenous applicants.

*If you are experiencing any technical issues with your application process to contact Make A Future's customer service line as HR cannot upload or assist with these types of issues. We also cannot accept documents via email such as cover letters/resumes/transcripts/teaching reports via email as they do need to be part of the employee's Make a Future profile. __ Facebook __ Twitter __ LinkedIn

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Posted On

May 19, 2026 11:11 AM EST/EDT

Closing Date & Time

Ongoing

Openings

1

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Job Type

Full Time

Job Category

Management & Professionals

Job Open To

Support Staff

City

Nelson

School/Location

School Board Office

+ Show more

Salary

The annual pay range for this position is $65,825 to $82,281

Employment Start Date

August 01, 2026

Mandatory Document

• Resume
• Cover Letter
• Certificates & Diplomas

Additional Information

Executive Assistant to the Secretary-Treasurer - School District # 8 (Kootenay Lake) - 35 hours/wk

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