About the role
Job Title: Administrative Assistant – Junior Location: Calgary, Alberta (Hybrid) T2N 3P7 Work Arrangement: Hybrid (Up to 3–4 days onsite per week) Contract Duration: September 1, 2026 – March 31, 2027 (6+ Months) Schedule: Monday–Friday, 8:15 AM – 4:30 PM (Alberta Time) Employment Type: Contract
Position Overview We are seeking a detail-oriented Junior Administrative Assistant to provide administrative and operational support for the client. This role is ideal for candidates with strong organizational skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will support daily office operations, document management, records maintenance, and administrative processes while ensuring confidentiality and accuracy.
Key Responsibilities Provide administrative support to program staff and management. Receive, sort, distribute, and process incoming and outgoing mail and correspondence. Scan, file, route, and maintain electronic and physical documents. Maintain accurate records and ensure documentation is stored according to established procedures. Support document management activities, including tracking, reviewing, and preparing documents for approval and signatures. Perform data entry and maintain electronic document management systems. Monitor and replenish office supplies, forms, and administrative resources. Coordinate inter-office mail and courier services. Respond to routine inquiries and direct requests to the appropriate departments. Assist with administrative processes related to program applications, verification activities, and client documentation. Handle confidential and sensitive information with professionalism and discretion. Support special projects and perform additional administrative duties as assigned.
Qualifications High School Diploma or GED. Minimum 1 year of experience in an administrative, customer service, or retail environment. Experience working in a fast-paced environment with the ability to prioritize multiple tasks. Strong analytical, organizational, and problem-solving skills. High level of accuracy and attention to detail. Excellent verbal and written communication skills. Proficiency with Microsoft Office Suite and electronic document management systems. Ability to work independently and collaboratively within a team.
About Navitas Partners, LLC
Navitas Partners LLC is a diversity led business, headquartered in NJ, as a dynamic IT professional services and workforce solutions company. We believe creating the best solutions in human resource services means always going above and beyond - and people are our most important asset. Our “DNA” invokes core values of knowing, trusting and serving our relationships. The better we know our clients and candidates, the better our relationship, and the better we match the needs and exceed expectations. We want our client’s experience with us to reflect a transparent, professional and driven relationship.
At Navitas Partners we strive for Excellence in People, and grow with you to become a true extension of your HR specific business requirements, while remaining sensitive to your price & business needs.
Certified Diversity Employer: SBE • WOSB • WBE • MBE • NMSDC
NAICS: 541511, 541512, 541513, 541519, 54164, 518210, 811212, 561320
https://form.jotform.com/223145471243247
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About the role
Job Title: Administrative Assistant – Junior Location: Calgary, Alberta (Hybrid) T2N 3P7 Work Arrangement: Hybrid (Up to 3–4 days onsite per week) Contract Duration: September 1, 2026 – March 31, 2027 (6+ Months) Schedule: Monday–Friday, 8:15 AM – 4:30 PM (Alberta Time) Employment Type: Contract
Position Overview We are seeking a detail-oriented Junior Administrative Assistant to provide administrative and operational support for the client. This role is ideal for candidates with strong organizational skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will support daily office operations, document management, records maintenance, and administrative processes while ensuring confidentiality and accuracy.
Key Responsibilities Provide administrative support to program staff and management. Receive, sort, distribute, and process incoming and outgoing mail and correspondence. Scan, file, route, and maintain electronic and physical documents. Maintain accurate records and ensure documentation is stored according to established procedures. Support document management activities, including tracking, reviewing, and preparing documents for approval and signatures. Perform data entry and maintain electronic document management systems. Monitor and replenish office supplies, forms, and administrative resources. Coordinate inter-office mail and courier services. Respond to routine inquiries and direct requests to the appropriate departments. Assist with administrative processes related to program applications, verification activities, and client documentation. Handle confidential and sensitive information with professionalism and discretion. Support special projects and perform additional administrative duties as assigned.
Qualifications High School Diploma or GED. Minimum 1 year of experience in an administrative, customer service, or retail environment. Experience working in a fast-paced environment with the ability to prioritize multiple tasks. Strong analytical, organizational, and problem-solving skills. High level of accuracy and attention to detail. Excellent verbal and written communication skills. Proficiency with Microsoft Office Suite and electronic document management systems. Ability to work independently and collaboratively within a team.
About Navitas Partners, LLC
Navitas Partners LLC is a diversity led business, headquartered in NJ, as a dynamic IT professional services and workforce solutions company. We believe creating the best solutions in human resource services means always going above and beyond - and people are our most important asset. Our “DNA” invokes core values of knowing, trusting and serving our relationships. The better we know our clients and candidates, the better our relationship, and the better we match the needs and exceed expectations. We want our client’s experience with us to reflect a transparent, professional and driven relationship.
At Navitas Partners we strive for Excellence in People, and grow with you to become a true extension of your HR specific business requirements, while remaining sensitive to your price & business needs.
Certified Diversity Employer: SBE • WOSB • WBE • MBE • NMSDC
NAICS: 541511, 541512, 541513, 541519, 54164, 518210, 811212, 561320
https://form.jotform.com/223145471243247