Location: Winnipeg

Grade: 4 ($51,730-$63,901)

Number of Openings: 1

Closing Date: May 24, 2025

Union Status: Out of Scope

Employment duration: Permanent full-time

At the Museum, we offer a place where our shared values are turned into meaningful action. More than just working in an architecturally significant building, we provide a place where you belong and your career goals can align with your values, every day.

We encourage an open and equitable work environment where different values, skillsets and expertise are celebrated, because we’re stronger together. Our team is made up of talented people who are passionate about what they do and why they do it. By bringing different skills and ideas to the table, we are committed to building a workplace that is representative of the community, and country, in which we live in and are proud to call home.

Here at the Museum, we embrace diversity and inclusion. We offer opportunities to take part in a variety of family-friendly benefits, social councils, and other incredible perks including:

• Annual membership to the CMHR
• In-house discounts to the Museum Boutique, Boreal Bistro and Cloud Coffee
• Subsidized pass for Winnipeg Transit
• Health and dental benefits plan and pension plan
• Opportunity to be a part of various committees and councils
• French-language learning opportunities

And so many more!

About the role

The Executive Assistant supports effective executive leadership, providing high-level, trusted administrative support to execute the strategic objectives established by the Board of Trustees and fulfilling the legislated mandate of the CMHR.

The incumbent is responsible for managing a range of office operations, which includes responding to information requests, invitations, scheduling, internal and external communications, meeting and travel management, and agenda setting and monitoring. The incumbent will have exceptional organizational and communication skills and will be a professional and solution-focused team player.

What you'll do

• Contribute to a culture that promotes respect, equity, inclusion and innovation, and models anti racist and accountable behaviours.
• Manage the Executive’s calendar, including triaging requests and enquiries, scheduling, meeting arrangements and communications and prioritizing or diarizing follow-ups and responses;
• Handle oral and written communications, including responsing to enquiries and messages, writing and editing emails, drafting letters and memos, on the executive's behalf;
• Manage documents, including editing, formatting, coordinating and incorporating input, drafting agendas, coordinating bring-forwards, taking minutes and developing and maintaining other record keeping and information management processes
• Coordinate travel, procurement, expenses, and other administrative support to the Executive or departmental activities;
• Routinely works with highly confidential information
• Use various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects.

What we're looking for

• Minimum of 5 years related experience and/or equivalent combination of education, skills and experience, including post-secondary education in office or business administration.
• Commitment to human rights principles, including respect, equity, inclusion and dignity for all
• High degree of professionalism and tact especially as it relates to dealing with confidential or sensitive information
• Exceptional time management skills, with the ability to multi-task and prioritize
• Strong communication skills both oral and written
• Strong attention to detail
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), with particular aptitude for preparing and formatting notes, reports and documents

Desired qualifications

• Ability to communicate proficiently in both of Canada's official languages (English and French)
• Post-secondary education in office or business administration or a related field
• Demonstrated ability to manage sensitive information and escalate relevant information
• Demonstrated ability organizing large meetings and/or events with executive-level participation
• Ability to think critically and work effectively with minimal supervision

Official Language Proficiency

• English essential, french preferred

Other

• Work is in an office environment
• Work involves dealing with tight deadlines in a fast-paced and changing environment

Conditions of Employment

• Security Screening Level – Secret Status
• Child Abuse Registry Check

The Canadian Museum for Human Rights (CMHR) believes that a diversity of experiences and thought drives innovation and transformation. We are working towards building a workforce that is representative of the community in which we live and that we serve. We are committed to providing equal employment opportunities to all and encourage you to identify your employment equity status in your cover letter. The information will be kept confidential.

We encourage you to contact people.culture@humanrights.ca if you require any accommodations as part of the recruitment process, such as alternative formats of materials, accessible meeting rooms, or other adjustments.

Intent / Result of process: An eligibility list of qualified candidates may be created as a result of this process. The list would have a retention schedule of six months.