The Opportunity

Job classification: A5901 - Office Assistant I

of positions: 3

Hourly Rate: $18.38 Placement within the range is typically based upon a review of skills, experience, and internal equity.

Position End Date: January 15, 2027

Deadline to apply: 4:00PM, July 02, 2026

The International Centre Office Assistant is primarily responsible for assisting and supporting the International Centre (IC) team drive and bring focus to operational excellence, ensuring the IC's (and by extension SAIT's) systems, processes and functions are on par or exceed SAIT's PSI competitors.

The incumbent is responsible for a range of administrative tasks, such as (but not limited to) greeting (face-to-face and virtually) international learners and visitors to the Centre, managing IC email inboxes and triaging where appropriate. The incumbent also provides general office support with various clerical activities and related tasks, including external partnership assistance-related tasks.

The incumbent is expected to have excellent organizational skills, outstanding verbal and written abilities, exceptional interpersonal skills, and cross-cultural awareness. This position requires the ability to function in a team environment while having a high degree of self-direction.

The International Centre Office Assistant will act as a reference point, providing students, their families and high school counselors with support, guidance, information, and impartial advice from the student's perspective. The post holder will work collaboratively with the Centre on various initiatives involving current and prospective students.

Note: This is a contract position of 6 months with the possibility of up to two (2) extensions.

How You'll Contribute

Administrative & Information Management

Respond to enquiries from current and potential learners in person, by email or phone and triage responsibility to the appropriate International staff when required. This requires the incumbent to maintain an in-depth, up-to-date understanding of SAIT programs

Supports with Fresh Desk triaging and responding to basic/common inquiries

Support with refund escalation emails

Support with IC EOS Newsletter, website updates, and email template organization

Enter FOIP forms into Banner and save in appropriate location – Maximizer for agented students (for commission purposes) and file in O Drive for personal FOIP forms

Enter application information, credit information, agent information in Maximizer

International Marketing

Supports IC with social media strategy through competitive research, platform determination, messaging, and audience identification

Support with marketing strategies that are proactive and/or responsive to international environments

Support the IC with promotion and advertising (Create and design digital, print and broadcast advertising)

Analyze and recommend appropriate forms of advertising

Recruitment and Student Support

Engages prospective students, parents and high school counsellors (via email, social media, webinar etc.) to inform and influence from a student perspective

Communicates general information pertaining to SAITs programs, services, enrolment policies and procedures in an accurate, timely, and honest manner from a student lens

Works closely with staff in the Centre and delivers high-quality services and programs to support international student success and participation in all aspects of SAIT and Canadian life.

Works closely and collaborates with the Student Support and Recruitment teams.

Support engagement activities through marketing, event assistance (pre, during and post event), content creation, and other support where needed

Support in International Centre’s initiatives such as the Airport Welcome Program

Participate in webinars and in-person sessions involving current and prospective students

Travel to event venues when needed

Qualifications

This position requires a clear understanding of the international student experience as well as a demonstrated knowledge of the organizational structure of the SAIT with regards to academic programs, admission requirements and campus supports

Current SAIT International Student or alumni preferred

Ability to build community through engagement activities

Demonstrated knowledge of the organizational structure of the SAIT with regards to academic programs, admission requirements, and campus supports is considered an asset

Strong written and oral communication skills

Demonstrated ability to work and communicate with diverse groups of people

Demonstrated ability to establish and maintain cooperative working relationships with staff, colleagues, school administrators

Demonstrated ability to work in a fast-paced, high pressure, team-based environment with competing priorities and quick deadlines

Ability to speak Mandarin, Portuguese, Korean, Vietnamese or Spanish is an asset

Ability to work independently with minimal supervision

Willing to work evenings and weekends as required

We sincerely thank all applicants for their interest in this opportunity. We understand how important communication is, and we are committed to following up with every candidate. Please know that each application is thoughtfully reviewed, and you will hear from us either way.

Together, we build bold futures

At SAIT, We Equip You With The Resources You Need To Shape Bold Futures For Yourself And Our Communities. Eligibility And Offerings May Vary By Employment Contract And Can Include

Generous top-up in lieu of time off and benefits

Professional development opportunities through access to LinkedIn Learning and discounted Continuing Education and Professional Studies courses

Access to Greenshield+ for virtual therapy at a reduced rate to support your well-being

Ability to contribute to RRSP or TFSA with reduced group rates

Excellent dining options on campus

Free access to our fitness facilities and group fitness classes

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.