This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Virtual Administrative Assistant based in Canada.

This role plays a key part in ensuring smooth day-to-day operations across administrative, coordination, and communication functions within a fast-paced virtual environment. You will support leadership and internal teams by managing scheduling, documentation, and workflow organization with precision and reliability. The position requires someone who is proactive, detail-oriented, and comfortable handling multiple priorities independently. You will contribute directly to operational efficiency by streamlining processes and maintaining high-quality administrative standards. Working remotely, you will collaborate with cross-functional teams and external stakeholders across various functions. This is an opportunity to join a dynamic setup where your organizational strengths and problem-solving mindset will have a real operational impact.

Accountabilities

In this role, you will provide comprehensive administrative and operational support to ensure seamless business functions and effective coordination across teams.

Provide high-level administrative support including research, report preparation, memo drafting, and correspondence management Manage calendars, appointments, meetings, conference calls, and scheduling logistics using Google Workspace tools Coordinate internal and external meetings, including preparing agendas, presentations, and supporting materials Support special projects and initiatives, ensuring timely execution and follow-up on deliverables Maintain and organize digital filing systems, ensuring accuracy, accessibility, and confidentiality of records Handle communication with clients, partners, and internal teams via email and phone with professionalism and responsiveness Monitor office and digital operational tools, coordinating with vendors or support teams when required Assist in improving processes by identifying efficiency gaps and recommending workflow enhancements Perform light accounting and administrative financial tracking tasks when needed Maintain strict confidentiality while working with sensitive organizational information

Requirements

The ideal candidate is a highly organized and resourceful professional with strong communication skills and the ability to thrive in a remote, fast-moving environment.

College diploma required; Bachelor’s degree in Business Administration or related field preferred Minimum 5 years of experience in a virtual administrative or office support role Strong written and verbal communication skills in English; bilingualism (English/French) is an asset High attention to detail with strong organizational and multitasking abilities Proficiency in Microsoft Office Suite and Google Workspace tools Familiarity with QuickBooks or basic accounting support is an advantage Strong data entry, documentation, and analytical skills Ability to manage sensitive and confidential information with discretion Excellent time management skills with the ability to prioritize and meet deadlines Proactive mindset with sound judgment, problem-solving ability, and adaptability

Benefits

Flexible working hours (part-time or full-time options available) Fully remote work environment (Canada-based, with flexible location within supported regions) Competitive compensation based on experience Opportunity to work in a collaborative and dynamic virtual organization Exposure to diverse administrative, operational, and business support functions Learning opportunities across administration, coordination, and process improvement Potential for long-term engagement and growth within the organization.

How Jobgether Works

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Why Apply Through Jobgether?

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.