About the role
Medical Administrative Assistant (experience with US-based medical practice, clinic or organization is required) Application Deadline: 15 August 2026 Department: Operations Employment Type: Full Time Location: Toronto Compensation: $4.00 - $5.00 / hour
Description Answer incoming phone calls and respond to text messages. Assist patients with general questions about clinic services. Provide professional, friendly, and timely customer service. Route patient concerns to the appropriate provider when necessary. Schedule, reschedule, and confirm patient appointments. Send appointment reminders and follow-up communications. Coordinate patient intake and onboarding activities. Maintain accurate appointment records. Process medication refill requests according to clinic procedures. Assist with patient orders and service requests. Coordinate follow-up communications regarding prescriptions, laboratory services, and treatment plans as directed. Maintain accurate patient records and documentation. Update information within the clinic's electronic health record (EHR) and CRM systems. Organize digital files and administrative documents. Support general office administration and daily operations. Utilize the clinic's EHR, CRM, and phone systems efficiently. Learn new software and workflows during onboarding. Ensure accurate data entry and timely record updates.
Hard Requirements: Previous experience as a Medical Administrative Assistant, Medical Virtual Assistant, or Healthcare Customer Service Representative. Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Comfortable handling patient information with professionalism and confidentiality. Proficient with Microsoft Office, Google Workspace, and cloud-based applications. Experience working in a US-based medical practice, wellness clinic, or healthcare organization. Experience with appointment scheduling, patient communication, and medication refill coordination. Familiarity with EHR and CRM systems. HIPAA knowledge or certification (training will be provided if needed). Experience supporting practices offering wellness services, hormone replacement therapy (HRT), GLP-1 medications, peptide therapy, or laboratory services. Previous remote work experience.
Schedule: HOURS/WEEK: 40 hours per week Monday to Friday 9AM - 5PM Pacific Standard Time Zone
Offer and Benefits: OFFER: Weeks 1–6: $4 USD/hour Weeks 7 onwards: $5 USD/hour
About WorkStaff360
Workstaff360 provides SMBs, startups, and executives with the best virtual assistants in the world at affordable prices. Our platform offers top remote workers for tasks like executive assistance, virtual support, sales, customer service, and bookkeeping. By letting our experts handle your recurring work, you can focus on growing your business. Make your operations easy and efficient with Workstaff360. Join us today for the best virtual assistance.
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About the role
Medical Administrative Assistant (experience with US-based medical practice, clinic or organization is required) Application Deadline: 15 August 2026 Department: Operations Employment Type: Full Time Location: Toronto Compensation: $4.00 - $5.00 / hour
Description Answer incoming phone calls and respond to text messages. Assist patients with general questions about clinic services. Provide professional, friendly, and timely customer service. Route patient concerns to the appropriate provider when necessary. Schedule, reschedule, and confirm patient appointments. Send appointment reminders and follow-up communications. Coordinate patient intake and onboarding activities. Maintain accurate appointment records. Process medication refill requests according to clinic procedures. Assist with patient orders and service requests. Coordinate follow-up communications regarding prescriptions, laboratory services, and treatment plans as directed. Maintain accurate patient records and documentation. Update information within the clinic's electronic health record (EHR) and CRM systems. Organize digital files and administrative documents. Support general office administration and daily operations. Utilize the clinic's EHR, CRM, and phone systems efficiently. Learn new software and workflows during onboarding. Ensure accurate data entry and timely record updates.
Hard Requirements: Previous experience as a Medical Administrative Assistant, Medical Virtual Assistant, or Healthcare Customer Service Representative. Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Comfortable handling patient information with professionalism and confidentiality. Proficient with Microsoft Office, Google Workspace, and cloud-based applications. Experience working in a US-based medical practice, wellness clinic, or healthcare organization. Experience with appointment scheduling, patient communication, and medication refill coordination. Familiarity with EHR and CRM systems. HIPAA knowledge or certification (training will be provided if needed). Experience supporting practices offering wellness services, hormone replacement therapy (HRT), GLP-1 medications, peptide therapy, or laboratory services. Previous remote work experience.
Schedule: HOURS/WEEK: 40 hours per week Monday to Friday 9AM - 5PM Pacific Standard Time Zone
Offer and Benefits: OFFER: Weeks 1–6: $4 USD/hour Weeks 7 onwards: $5 USD/hour
About WorkStaff360
Workstaff360 provides SMBs, startups, and executives with the best virtual assistants in the world at affordable prices. Our platform offers top remote workers for tasks like executive assistance, virtual support, sales, customer service, and bookkeeping. By letting our experts handle your recurring work, you can focus on growing your business. Make your operations easy and efficient with Workstaff360. Join us today for the best virtual assistance.