Purpose

Under the direction of the Manager of Financial Services & Corporate Reporting, the Accounts Payable Clerk is responsible for maintaining a continuity of service in the Accounts Payable function and ensuring the integrity of the corporate Accounts Payable processes.

Duties

Process manual invoices ensuring appropriate support provided; including all HST rebates are captured accurately. Process purchase order generated invoices by matching invoice with receiving report (electronically) and submit for payment or return to buyers. Process doctor’s payments on a monthly basis. Ensure all invoices are completed by set deadlines and file invoices and payment documents by vendor. Update and maintain vendor files. Process computerized and manual cheques; record and balance all cheques processed to ensure balanced. Scan invoice and cheque copies, accounts payable system reports, including exports, invoice postings, and payment postings. Advise of payments going out and generate cheque register. Assist with internal and external queries on invoices processed and/or status of unpaid invoices. Ensure exports are posted to the general ledger and balanced. Understand and follow policies, procedures, regulations, and protocols. Establish and maintain good interpersonal relationships with department staff, client’s manager and vendors. Prepare reports as required by department. Other relevant duties which may be assigned.

Qualifications

Community college diploma in Business or related field.

Experience

Two years of related experience Experience with primary responsibility of accounts payable processing. Experience in bookkeeping, spreadsheets and word processing

Knowledge, Skills, & Ability

A thorough knowledge of the Hospital policies and procedures for payment of invoices Proficiency in using Microsoft Office software including Microsoft Excel Knowledge of computers and related equipment, photocopiers and facsimile machines Problem solving, prioritizing and time management skills. Comprehensive knowledge of total financial cycle and month end/year end requirements. Understanding of legislation related to the Harmonized Sales Tax. Ability to communicate effectively in both oral and written form; follow detailed directions. Ability to work independently or as part of a team, think creatively, manage own time and take initiative. Behaviour consistent with Hospital Mission, ICCARE Values and Standards of Performance.

Note: Because of the changing nature of the work and work to be done, other responsibilities and duties may by assigned and qualifications may be adjusted from time to time. Only those selected for the test/ interview will be contacted.

Individuals will be selected on the basis of their ability, experience and qualifications as identified in the resume which they have attached to the posting application form. The Hospital reserves the right to conduct a formal interview and/or testing where required.

Sault Area Hospital does not use artificial intelligence (AI) to screen, assess or select applicants for a position.

Reason for Job Posting: Existing Vacancy