Office Administrator

Saskatoon, SK

Looking to grow your career in a supportive, professional environment? Pinchin is hiring an Office Administrator for our Saskatoon, SK office.

Pinchin makes buildings and environments better. We are a multidisciplinary engineering and consulting firm with offices across North America. Our teams bring together expertise in environmental services, compliance, building science and resiliency, occupational health and safety, sustainability, and engineering. We help clients create safe, healthy, and higher performing places through solutions that reflect innovation, care, and deep technical insight.

At Pinchin, we empower our people uphold unwavering principles and work with purpose to create better outcomes for our clients, communities, and environments.

Pinchin is seeking a Office Administrator to join our team in Saskatoon, SK office.  The role reports to the Executive Assistant.

Role Overview

Reporting to the Executive Assistant, the Office Administrator plays a key role in ensuring the smooth day-to-day operations of the Saskatoon office. This position is responsible for coordinating administrative support services, maintaining efficient office processes, and supporting various service lines within the office.

This is an in-person role, and the successful candidate is expected to be present in the office to effectively support staff, collaborate with teams, and contribute to a positive and well-organized workplace environment.

Your Role and Action

• Manage the reception desk and all associated tasks, including answering the phone, ordering supplies and stocking kitchen inventory
• Handle all incoming and outgoing mail and courier packages, including interoffice couriers
• Greet and monitor the comings and goings of all employees and visitors
• Assist with the coordination of meeting requirements (lunches, various preparations, etc.) including the compilation and distribution of minutes (as required)
• Maintain a clean, organized desk and well-stocked kitchen area and supply room
• Coordinate new employee documentation in collaboration with head office and people & culture.
• Ensure client deliverables are accurately formatted and that quality form have been completed.
• Synchronize the timely assembly and delivery of reports.
• Invoicing and billing for the office
• Enter and update reports in Pinchin project software
• Act as a liaison for corporate initiatives and support company-wide programs at the local office level.
• Maintain a professional and welcoming office environment, representing the company positively both internally and externally.

What You’ll Bring to Pinchin

The ideal candidate brings strong organizational skills, attention to detail, and a proactive, service-oriented mindset. They take pride in supporting teams, keeping operations running smoothly, and contributing to a welcoming, well-organized office environment. Collaboration, accountability, and professionalism are key to success in this role.

• Diploma or Degree in a relevant field
• Experience in a professional office environment is preferred
• Current and valid driver’s license with sufficient insurance, and access to a vehicle is required
• Strong written and oral communication skills
• Able to prioritize and multi-task effectively in a fast-paced environment, balancing the urgency of calls with the detail orientation required to coordinate duties for multiple offices
• Excellent interpersonal skills and a positive, helping-oriented demeanor
• Proficient with Microsoft Office Products (Word, Excel, PowerPoint and Outlook)

For Current Employees

Current employees are encouraged to speak with their HR Advisor for information on the application process.

Compensation and Assessment

Pay ranges are listed as required by law. Final compensation reflects each candidate’s education, experience, qualifications, and work location.

As part of our recruitment process, we use AI technology to support a fair and consistent evaluation of all applicants.

What makes Pinchin different?

We offer competitive salaries and great benefits. What sets Pinchin apart is our commitment to people and purpose. You will join a team that values curiosity, integrity, and learning. You will grow alongside supportive leaders and subject matter experts who want you to succeed.

Employees enjoy mentoring and career development programs, a flexible workplace that supports work life balance, paid personal days, minimum of three weeks of vacation to start, reimbursement for professional memberships, environmental and community involvement opportunities, a wellness spending account, social activities, team events, corporate hotel rates, and more.

Explore our offerings: Pinchin Benefits [https://www.pinchin.com/Pages/10]

Additional Information

• Some positions may involve online testing during the recruitment process.
• Depending on the assignment, clients may require Government security screening, criminal record verification, or periodic drug and alcohol testing. Depending on the requirements of the position, preference may be given to candidates who are able to efficiently qualify for Government security clearances. (Verification of background information over the previous five years including Canadian residency.)
• No agency phone calls please.
• We thank all applicants for their interest. Only those selected for an interview will be contacted.

We are committed to employment practices that support a diverse and inclusive workplace. If you require reasonable accommodation during the recruitment process, please let us know.

If you require reasonable accommodation during the recruitment process, please let us know.

We make buildings and environments better.