About Us At Wynford, we create transformative live and digital experiences that strengthen cultures and drive results for Fortune 100 and emerging clients. From global incentive travel and large events to experiential workshops and product launches, we deliver best-in-class events rooted in empathy, collaboration, and relentless innovation. Our passion lies in valuing every voice, fostering ownership, and designing with the end-user at heart. About the Role The Sales & Planning Coordinator plays a key role across both Sales and Planning & Product Solutions teams, supporting everything from early-stage sourcing and budgeting through to polished, client-ready presentations. Working closely with Sales Directors, Product Buyers, and Planning teams, this role helps coordinate timelines, gather inputs, and ensure proposals are accurate, compelling, and aligned. It’s a highly collaborative position that blends organization, research, and commercial awareness, while offering exposure to supplier sourcing, budgeting, and program design. The salary range for this role is $60,000 - $70,000 annually.

This Role is Ideal For Those who enjoy working across teams and are comfortable balancing priorities between multiple stakeholders Highly organized, detail-oriented go-getters with a strong sense of ownership over timelines and deliverables Those who thrive in ambiguity and is excited by the opportunity to help shape processes in a new role as it evolves Early-career professionals building a career in incentive travel or event strategy — not solely focused on onsite execution Individuals who enjoy both creativity and execution — bringing ideas to life through research, coordination, and detail Those eager to build foundational commercial and sourcing skills in a fast-paced, proposal-driven environment Key Responsibilities

End-to-End Proposal & Sales Support Support Sales Directors and Product Buyers with pre-sale sourcing, budget development, and proposal creation. Coordinate timelines, gather inputs, and ensure all deliverables are accurate, complete, and client-ready. Supplier Sourcing & Program Development Assist in sourcing hotels, DMCs, and experience providers by issuing RFPs, collecting proposals, and compiling information into clear, compelling formats. Contribute to building program elements (e.g., room blocks, program grids) that balance experience, cost, and feasibility. Budget Coordination & Cost Accuracy Support budget development by collecting quotes, updating cost models, and ensuring alignment with scope. Review for accuracy and contribute to understanding pricing, risks, and assumptions. Cross-Functional Coordination Act as a central liaison across Sales, Planning, Product, and Operations to align stakeholders, streamline workflows, and support internal meetings throughout the proposal lifecycle. Sales Operations & Administrative Support Manage sales documentation, maintain CRM and client data, coordinate scheduling, and ensure accurate proposal and order processing. Performance Tracking & Reporting Support CRM audits, pipeline tracking, and reporting needs to help monitor sales activity and performance. Research & Product Knowledge Development Conduct destination and supplier research, track industry trends, and build knowledge of products and experiences to support stronger proposals and creative program development. Supplier Coordination & Commercial Exposure Assist with supplier communication and gain exposure to contract terms, concessions, and negotiation processes while supporting senior team members. Proposal Handover & Transition to Operations Ensure all proposal materials, supplier details, and documentation are organized for a smooth transition to Operations once programs are confirmed. What You Bring 1+ year of experience in events, hospitality, or the meetings & incentive travel industry Exposure to sourcing, planning, or pre-sale proposal development is an asset Strong organizational skills with the ability to manage multiple priorities simultaneously Clear written and verbal communication skills A collaborative mindset and ability to work cross-functionally Comfort with Microsoft Office / Google Suite (CVENT is a plus) Curiosity and enthusiasm for global travel, destinations, and experience design Who You Are Curious & Eager to Learn: You actively build your knowledge of destinations, suppliers, and industry trends. Detail-Oriented & Organized: You take pride in producing accurate, polished work and keeping complex information structured. A Collaborative Team Player: You communicate effectively and contribute positively across teams. A Problem-Solver in Progress: You’re comfortable navigating ambiguity, asking thoughtful questions, and proposing solutions. Participant-Focused: You think about how every decision impacts the end experience. What We Offer at Wynford: Total Compensation: Competitive salary with a comprehensive benefits package. Dog-Friendly Office: Bring your furry friend to work for good vibes. Time Off: Enjoy paid time off, including a winter holiday closure, birthday off, and additional personal time. Professional Development: Access monthly training, industry memberships, and learning opportunities. Wellness: Benefit from health & dental plans, fitness discounts, and an annual stipend for your wellness needs. Bonuses & Incentives: Participate in a company-wide bonus structure and recognition programs like the BigWyns Awards. Work-Life Balance: Hybrid flexibility with 2 days in-office, empowering you to own your schedule, with a weekly anchor day on Wednesdays where teams gather in-office to collaborate, brainstorm, and fuel our culture. For leadership roles, we emphasize in-person participation on Wednesdays to lead by example, nurture connections, and actively shape the Wynford experience. Travel & Exploration: Opportunities to attend global FAM trips, tradeshows, and supplier events to fuel creativity and industry connections. Extra Perks: Enjoy discounts on activities, retail stores, team lunches, fun off-site gatherings, and a culture that celebrates curiosity and collaboration. Send Us Your Resume! Interested applicants should send their resume and cover letter to jobs@wynfordtwg.com. In your cover letter please tell us why this opportunity is interesting to you. We wish to thank all applicants in advance for your interest. Only those candidates selected for an interview will be contacted. Wynford is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes, and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). We will be happy to work with applicants requesting accommodation at any stage of the hiring process. We value the diversity of the people we hire and serve. Diversity at this organization means fostering a workplace in which individual differences are recognized, appreciated, respected, and responded to in ways that fully develop and utilize each person’s talents and strengths.