Location: Ottawa, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible. For decades, Ottawa has been a global technology leader. Today, Canada’s capital holds one of the brightest and most diverse technological ecosystems in North America. Voted as Canada’s best place to live 2017 by Maclean's, Ottawa offers a low cost of living with a high quality of life. The Thales Ottawa office has been a major supplier and long-term trusted partner to DND, enabling the Canadian Armed Forces and the Canadian Coast Guard to achieve mission success. Receptionist Ottawa, ON- Onsite Regulatory Compliance Requirements Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR. Requires a positive Controlled Goods assessment as personnel will have direct access to hardware, software, technology or technical data controlled under the Canadian Controlled Goods Program. Required to obtain and maintain a Security Clearance at the NATO Secret Level. Position Summary We have a current vacancy for a Receptionist who will be responsible for providing a range of administrative services for events taking place in a large collaboration space. Services to be provided include, but are not limited to, catering, boardroom scheduling and visitor management. The Receptionist will be interfacing with various levels across the organization and external customers, requiring excellent communication skills. The Receptionist will also provide reception coverage, greet visitors and configure / distribute security badges. Positioned at Front of House, the Receptionist shall ensure that all employees and visitors enter the building in accordance with Security Requirements. Key Areas of Responsibility Greet visitors, ensure they present valid photo identification, sign the Visitor’s Log, distribute appropriate security badge, and announce to relevant HOST individual or department; Coordinate, track, validate and monitor visitors access through Visit Management System; Distribution of incoming mail; Follow company policies and processes and maintain all aspects of electronic filing systems including logging, retention, and disposal; Work with both internal and external tools such as JIRA and SharePoint, to manage activities; Work closely with Security Team to ensure the highest standard of Security compliance is met; Support with on-site event/meeting/training/team building by booking meeting spaces, coordinating catering orders, facilitating payment and tracking details; Manage competing priorities while supporting several initiatives. Minimum Qualifications Prior customer service experience and/ or experience in a similar role Strong organizational skills and ability to balance multiple priorities Attention to detail An interest in working in a fast-paced environment with an opportunity for growth Ability to work independently Strong communication and interpersonal skills Preferred Qualifications Bilingual English and French If you’re excited about working with Thales, but not meeting the requirements for this position, we encourage you to join our Talent Community! Special Position Requirements Schedule: 8AM-5PM Monday through Friday. The reference Total Target Compensation (TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between Total Target Cash (TTC) $40,000 - $45,000 CAD Annual. This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including – but not limited to – the employee’s career path history, competencies, skills and performance, as well as the company’s annual salary budget, the customer’s program requirements, and the company’s internal equity. Thales may offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, state, or federal law. We use artificial intelligence–enabled tools as part of our recruitment process to support activities such as candidate discovery, résumé matching, and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the requirements within the job description. All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters. Artificial intelligence does not make hiring decisions on our behalf. Why Join Us? Say HI and learn more about working at Thales click here #LI-RG1 #LI- Onsite Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following: • Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program. • Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period. • Company paid holidays, vacation days, and paid sick leave. • Voluntary Life, AD&D, Critical Illness, Long-Term Disability. • Employee Discounts on home, auto, and gym membership. Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience. This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access. Interested in finding out more about Thales and why you should join us? Say HI* to new career opportunities.