Executive Assistant to the President Location: Bolton, Ontario Reports To: President Job Type: Full-time, Permanent Salary Range: $60,000–$75,000 per year, based on experience and qualifications

About Civicon Corporation Civicon Corporation is a Canadian construction and civil engineering company headquartered in Bolton, Ontario. Civicon provides construction services across infrastructure, concrete forming, sewer and watermain, industrial, commercial, and civil projects. The company is built on strong relationships, professionalism, safety, and quality workmanship. About the Role Civicon Corporation is looking for a highly organized and proactive Executive Assistant to provide administrative, operational, and communication support in a fast-paced construction business environment. This role is ideal for someone who is professional, detail-oriented, trustworthy, and able to support a business owner with day-to-day priorities. The Executive Assistant will help manage schedules, communications, documents, meetings, follow-ups, and general office coordination. The role will also provide support with basic social media and company marketing tasks, helping promote Civicon’s projects, company updates, and brand presence online. Key Responsibilities Executive & Administrative Support Provide direct administrative support to the President. Manage calendars, meetings, appointments, and daily scheduling. Prepare, edit, and organize emails, letters, reports, presentations, and other business documents. Assist with follow-ups on behalf of the President with internal teams, clients, vendors, subcontractors, and business partners. Screen and prioritize calls, emails, and requests. Coordinate meetings, including booking rooms, preparing agendas, taking notes, and tracking action items. Maintain confidential company and executive information with professionalism and discretion. Assist with travel arrangements, reservations, event planning, and other executive needs. Organize and maintain digital and physical files. Business & Office Coordination Support the President with daily business operations and administrative priorities. Track outstanding items, deadlines, approvals, and follow-ups. Assist with coordinating documents for projects, vendors, clients, and internal departments. Communicate with staff, management, and external contacts in a professional manner. Help prepare information for meetings, proposals, company updates, and presentations. Support general office administration as needed. Social Media & Marketing Support Assist with creating and posting basic social media content for platforms such as LinkedIn. Help collect project photos, company updates, employee highlights, and event content. Work with internal teams to gather information for posts and marketing materials. Draft captions and simple company announcements. Help maintain a professional and consistent company brand online. Support website or marketing updates when required. Coordinate with external marketing vendors, photographers, or designers when needed. Qualifications · Minimum 3–5 years of experience as an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role. · Previous experience supporting a President, business owner, senior executive, or leadership team is strongly preferred. · Post-secondary education in Business Administration, Office Administration, Communications, Marketing, or a related field is preferred. · Experience working in a small-to-medium-sized business is considered an asset. · Experience in the construction, civil, engineering, trades, or related industry is an asset but not required. · Strong experience managing calendars, scheduling meetings, preparing documents, and handling executive-level follow-ups. · Excellent written and verbal communication skills. · Strong organizational and time-management skills with the ability to manage multiple priorities. · High level of professionalism, discretion, and confidentiality. · Strong attention to detail and ability to work independently with minimal supervision. · Proficient with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams. · Basic knowledge or hands-on experience with social media platforms, including LinkedIn, Instagram, and Facebook. · Experience creating simple social media posts, captions, company announcements, or marketing content is an asset. · Valid driver’s licence and access to a vehicle is an asset, depending on business needs. Skills & Competencies Strong communication skills Discretion and confidentiality Organization and follow-up Problem-solving Professionalism Attention to detail Adaptability Social media awareness Ability to take initiative Strong judgment and discretion