Who Can Apply?:

Internal (DCC Employees) and External (General Public)

Salary Range:

$59,891 - $77,856

Employment status:

Continuing

Term Length:

Security Level:

Secret

Language Requirement:

Bilingual Mandatory

Closing Date:

08/06/2026

Country:

Canada

The Administrator, Address Book, manages the corporate electronic Address Book, overseeing request processing, research, analysis, and implementation to ensure accurate and effective information and operation. The incumbent supports clear communication between stakeholders and contributes to the development and maintenance of the Address Book manual and training materials. The Administrator provides administrative support to the Governance and Legal Affairs team, including managing Code of Business Conduct letters, delegated signing authorities, travel arrangements, scheduling, and employee onboarding.
The Administrator also maintains team intranet pages, ensuring content is accurate, current, and accessible.

KEY AND PERIODI ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:

Primary

• Maintain the corporate electronic Address Book, ensuring data accuracy and integrity
• Provide guidance to employees on processes, systems, and administrative requirements related to the Address Book
• Support the development and maintenance of training and reference materials
• Provide day-to-day administrative support to the Governance and Legal Affairs team
• Perform document and records management activities, including electronic and hard-copy filing and archiving
• Conduct quality control reviews of data entry to ensure completeness and accuracy
• Draft and track Code of Business Conduct letters, issue and maintain delegated signing authority forms, and track contracts
• Support meeting coordination by confirming attendee availability, issuing invitations, preparing and distributing documentation and presentations; coordinate translation of materials and review materials for completeness, formatting, grammar, and style
• Coordinate travel arrangements for the Governance and Legal Affairs team
• Develop and maintain effective relationships within DCC, and with industry, the Client-Partners and/or stakeholders
• Ensure quality standards are met, in line with corporate expectations

Other

• Coordinate and track assigned contract agreements, including managing contract issue reports and related files, as required
• Support onboarding of new employees, as required
• Update team intranet pages, ensuring content is accurate, current and accessible
• Ensure compliance with corporate financial and administrative policies and processes
• Other duties as assigned

SKILLS
General and Specific Knowledge

• Administrative best practices
• Database management
• Crown corporation or government department governance structures
• Records management

Formal Education and/or Certification(s) and Experience

• Minimum: college diploma in administration or business with minimum of two to three years’ relevant experience, or the equivalent
• Preferred: degree in business administration or finance with minimum of two to three years’ relevant experience

Abilities

• Demonstrate advanced administrative skills, knowledge and best practices
• Operate a wide range of software, including the MS Office Suite
• Manage multiple deadlines and priorities
• Demonstrate attention to detail
• Be resourceful and highly organized
• Possess excellent grammar and proofreading skills
• Understand the confidentiality of Governance and Legal Affairs documents and practices
• Be bilingual (English and French); mandatory

DEVELOPMENT AND LEADERSHIP

• Provide occasional functional guidance to employees

WORKING CONDITIONS

• Typical office environment with occasional travel

Check out your benefits
Working with us offers excellent opportunities for growth and advancement—and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

• 100% employer-paid annual sick leave, and health and dental premiums
• $400 wellness allowance to help cover expenses such as a gym membership
• $2,500 for mental health services on top of regular $2,500 paramedical coverage
• Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family

• Life, accidental-death, and short-term disability insurance
• Enhanced inConfidence employee and family assistance program
• Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
• Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

• Public-service pension
• Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans

To begin a career with Defence Construction Canada (DCC), you must be a Canadian Citizen or a permanent resident of Canada. As a condition of employment with DCC, a minimum reliability security status clearance is required and some roles may require secret security status clearance.

DCC is responsible for the Personnel Security Clearance process. Typically to be eligible for a "Reliability" clearance, you must have five years of verifiable background information and to be eligible for a "Secret" clearance, you must have 10 years of verifiable background information. The process usually involves reference inquiries, verification of qualifications, criminal records checks, and credit checks (as required) and may require fingerprints. For more information about obtaining a security clearance, please review the Standard on Security Screening.

The appropriate security clearance is a condition of employment and it is the candidate’s or employee’s responsibility to ensure, they are able to obtain and maintain their required security level clearance to begin or continue their employment with DCC. Failure to obtain or maintain, the appropriate level of security clearance means either the candidate or employee will not receive a job offer, the conditional offer will be rendered null and void or their employment will be terminated with cause. A thorough security clearance process will be applied to all candidates or employees considered for an appointment; this process includes inquiries, verifications and assessments regarding matters such as, but not limited to:

• criminal record checks

• reference checks

• previous employment

• open source checks

• credit/financial status

DCC's Code of Business Conduct (Code) is a condition of employment. It serves to enhance public confidence in the integrity of DCC Employees and provides clarity to Employees on a number of issues, including real or perceived conflicts of interest. Before applying to this (or any) position at DCC, candidates shall familiarize themselves with the Code, because new employees are required to certify that they have read, understood, and agreed to observe the Code upon commencing work at DCC. Employees are further required to review their obligations under the Code and notify the President's Office of any changes in their circumstances at the earliest possible opportunity, and to complete the Annual Update once a year.

Be part of a diverse and inclusive workplace!

At DCC, we are committed to ensuring everyone has a voice and can be their authentic selves in our workplace. We actively encourage applications from all, including but not limited to, women, Indigenous Peoples, persons with disabilities, visible minorities and members of the LGBTQ2+ community. We also welcome applications from those who are not Canadian citizens who are eligible to work in Canada and have at least 5 years of verifiable background information.

DCC’s goal is to provide barrier-free access to employment opportunities and workspaces for employees and candidates. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, accessible meeting rooms or other accommodations), please let us know and we will work with you to meet your needs. Should you require accommodation, please email careers@dcc-cdc.gc.ca.