Who We Are

For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Job Description:

Position Purpose
The Administration Coordinator plays a key role in supporting the GTA Childcare Services Department by providing high-level administrative and operational support to the Executive Director and Business Manager. This position focuses on ensuring the smooth coordination of departmental activities rather than direct support to individual childcare centres.

Key Accountabilities

• Provide comprehensive administrative support to the Executive Director and Business Manager, ensuring smooth day-to-day operations.
• Manage complex calendars, travel arrangements, and meeting logistics, including preparing materials and documenting outcomes.
• Draft and prepare a wide range of documents, including agreements, reports, correspondence, presentations, and communications.
• Coordinate internal meetings, events, and programs by organizing logistics, supporting delivery, and tracking action items.
• Maintain organized filing systems and records management processes, ensuring accuracy, accessibility, and compliance.
• Oversee office operations by managing supplies, coordinating equipment servicing, and handling incoming/outgoing communications.
• Process invoices, purchase orders, payroll inputs, and financial records while supporting compliance and reporting requirements.
• Maintain accurate financial data, including parent accounts, childcare fee tracking, cheque deposits, and receipt issuance.
• Act as a key point of contact for stakeholders, fostering effective communication with staff, parents, vendors, and partners.
• Support cross-functional coordination and special projects, including events, volunteer activities, and departmental initiatives.

Education and Experience Qualifications

• Post-secondary education in Business Administration, Finance, Office Administration, or a related field, or equivalent experience
• Office Administration Diploma considered an asset
• Minimum 2 years of administrative and/or financial coordination experience
• Vulnerable Sector Screening required
• Willingness to obtain and maintain Emergency First Aid with Level C CPR (renewed annually through the department)
• Experience with payroll processing, invoicing, budgeting support, data entry, and record management
• Strong proficiency in Office 365 (Teams, Outlook, Word, Excel) and ability to learn new administrative/financial systems quickly
• Comfortable troubleshooting basic technical issues and adapting to new software and systems
• Exceptional attention to detail with strong organizational and time-management skills
• Excellent written and verbal communication skills with strong interpersonal and collaboration abilities
• Ability to manage multiple priorities in a fast-paced environment with professionalism, discretion, sound judgment, and problem-solving skills

Please note that this position may be extended beyond the initial term and/or converted to a permanent role after the first year, subject to operational needs and satisfactory performance.

Compensation:

The target hiring range for this position is $21.28 to $26.60 with a maximum of $31.92.

Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email Recruitment.Accommodations@salvationarmy.caif you have a need for any accommodation and we will be pleased to discuss this with you.