Now Hiring: Administrative Assistant – Operations

Catholic Independent Schools of the Vancouver Archdiocese (CISVA)

Vancouver, BC | Full-Time | Superintendent’s Office

Start Date: Immediately

Join a Mission-Driven Team

Are you an organized, detail-oriented professional who thrives in a collaborative environment? The Catholic Independent Schools of the Vancouver Archdiocese (CISVA) is seeking an Administrative Assistant – Operations to support our Superintendent’s Office Leadership Team.

Our Catholic schools provide each student with an education rooted in the Gospel of Jesus Christ. Guided by the Holy Spirit and Catholic teaching, in partnership with home and parish, our schools foster the growth of responsible citizens who will live, celebrate, and proclaim their faith. If you share our values and want to make a meaningful contribution to Catholic education in British Columbia, we’d love to hear from you.

About The Role

Reporting directly to the Senior Human Resources Manager, the Administrative Assistant – Operations plays a central role in the effective operation of the CISVA and in implementing the policies, procedures, and regulations established by CISVA and the Ministry of Education and Child Care for Independent Schools. This is a dynamic, people-facing position ideal for someone who values confidentiality, professionalism, and service.

What You’ll Do

Oversee the BC Child Care Program, ensuring effective coordination and compliance with applicable requirements Serve as the first point of contact for teaching applicants, responding to inquiries and guiding them through the application process Responsible for maintaining accurate records for all non-teaching staff within the Human Resource Management System (HRIS). Process Criminal Record Checks and Pastoral Reference Letters for all staff Coordinate school banking signatory changes in collaboration with the Executive Director of Finance and Administration Compile data and reports, including instructional hours, enrolment reports, and budget submissions Provide event support for Faith Development Day, and the Catholic Educators Conference Manage day-to-day office operations, including reception, vendor relationships, mail, and equipment coordination Serve as a member of the Joint Health and Safety Committee and the office’s Safety Warden

What We’re Looking For

Strong organizational and multitasking skills with keen attention to detail Excellent communication and interpersonal abilities Proficiency with office software and data management systems (HRIS experience an asset) A high degree of discretion and the ability to maintain absolute confidentiality A collaborative, caring, and professional approach A commitment to and respect for the mission and values of Catholic education

What We Offer

Salary: $55,000 – $67,000 annually, commensurate with experience Comprehensive Extended Health coverage Dental coverage Pension Plan Generous paid time off — four weeks’ annual vacation, 15 paid sick days per year Additional paid holidays beyond statutory holidays, including Good Friday, Easter Monday and Boxing Day A supportive, faith-centered work environment and the opportunity to contribute meaningfully to Catholic education in the Vancouver Archdiocese

How to Apply

Interested candidates are invited to submit a cover letter and résumé to hr@cisva.bc.ca . Please reference “Administrative Assistant – Operations” in your subject line.

Please note that all applicants must either hold a valid work permit, and legally able to work in Canada.

We sincerely thank all applicants for their interest in joining the CISVA. Please note that only shortlisted candidates will be contacted.