At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s most reputable construction companies with as many capabilities as there are needs. Clearway has been operating for more than 50 years, specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations.

If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel. Summary:

The Proposal and SharePoint Administrator is responsible for supporting Clearway’s Proposals Department with the organization, document control, tracking, formatting, and submission of pursuit-related documentation. This role is focused on RFQs, RFPQs, RFPs, tenders, expressions of interest, prequalification submissions, and other business development opportunities. The Proposal and SharePoint Administrator will ensure pursuit documents are properly downloaded, organized, version-controlled, tracked, reviewed, and submitted in accordance with client requirements and internal proposal procedures. The primary objective of this role is to keep the Proposals Department organized, responsive, and submission-ready by maintaining accurate pursuit records, managing SharePoint pursuit folders, tracking addenda and submission requirements, and supporting the proposal team throughout the pursuit lifecycle.

The Technical Proposal Writer/Coordinator will report directly to the Proposal Manager. Location: Clearway's Head Office – Maple, ON. Hours of Operations: 8:00 am to 5:00 pm

As a heavy civil contractor, Clearway’s workforce requirements can fluctuate with project schedules and anticipated contract awards. We are currently seeking skilled candidates to join our team and encourage qualified applicants to submit their application.

Essential Duties & Responsibilities: The Proposal and SharePoint Administrator will support the Proposals Department by organizing, controlling, tracking, and maintaining pursuit-related documentation for RFQs, RFPQs, RFPs, tenders, prequalifications, expressions of interest, and other business development opportunities. Responsibilities include downloading and filing procurement documents, addenda, drawings, specifications, forms, client communications, and submission requirements; setting up and maintaining pursuit-specific SharePoint folders; ensuring documents are properly named, version-controlled, current, and accessible to the proposal team; and maintaining proposal records, registers, addenda logs, compliance trackers, and submission checklists. The role will support proposal preparation and submission by assisting with formatting, compiling, packaging, printing, uploading, and submitting proposal documents in accordance with client requirements. This includes helping prepare submission folders, appendices, forms, resumes, project sheets, corporate documents, bonding and insurance documents, safety information, and other required attachments, while supporting final quality checks for completeness, consistency, formatting, signatures, file naming, PDF quality, and upload readiness. The Proposal and SharePoint Administrator will also assist with pursuit tracking, proposal calendars, portal monitoring, deadline tracking, meeting coordination, action logs, internal follow-ups, and communication with proposal team members, estimators, technical staff, project teams, subcontractors, consultants, and other contributors. The role will maintain organized SharePoint workspaces for active pursuits, archived pursuits, templates, resumes, project profiles, graphics, forms, company information, certifications, and reusable proposal content. Additional responsibilities include archiving completed pursuits, maintaining historical proposal records, tracking pursuit outcomes and lessons learned, supporting the improvement of proposal administration procedures, SharePoint filing standards, templates, checklists, and workflows, and ensuring confidential and commercially sensitive pursuit information is handled professionally and securely. The role will help keep the Proposals Department organized, responsive, compliant, and submission-ready by ensuring proposal information is accurate, accessible, well-controlled, and consistently maintained.

Requirements: Post-secondary education in Business Administration, Office Administration, Records Management, Construction Administration, Communications, or a related field is preferred. Minimum 2 to 5 years of experience in administration, document control, proposal coordination, SharePoint management, construction administration, or a similar role. Experience supporting RFQs, RFPQs, RFPs, tenders, prequalifications, or proposal submissions is considered a strong asset. Experience in construction, engineering, infrastructure, heavy civil, consulting, or project-based environments is considered an asset. Strong working knowledge of Microsoft Office, including Word, Excel, Outlook, PowerPoint, and Teams. Strong experience with SharePoint, OneDrive, Microsoft Teams, document libraries, permissions, file sharing, version control, and digital folder management. Experience using procurement portals, bidding platforms, electronic submission systems, or construction document management platforms is considered an asset. Strong organizational skills with the ability to manage multiple pursuits, large volumes of documents, and competing deadlines. Excellent attention to detail and ability to maintain accurate, consistent, and well-organized records. Strong written and verbal communication skills. Ability to work independently while supporting a fast-paced proposal team. Ability to handle confidential and commercially sensitive information with professionalism and discretion. Experience formatting, compiling, proofreading, and submitting proposal documents is considered an asset. Must be legally eligible to work in Canada – no work permit sponsorship is available for this position Benefits: Competitive Salary with annual cost of living increases Annual Bonus Program Group RRSP with 100% Matching 100% Company Paid Benefits Extended Health Care Dental Care Vision Care Disability Insurance Vacation & Personal Days, plus Paid Holiday Shutdown Parental Leave Top-up Program Employee Assistance Program (EAP) Life Insurance Wellness Programs Free On-site Parking Casual Dress Salary Range: $50,000 - $70,000 (CAD) The posted salary range is intended to provide transparency and may vary based on experience, skills, and qualifications.

AODA: Clearway is committed to maintaining an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Disability-related accommodation during the application process is available upon request.