*Position: Receptionist *

Job Type: Full Time

Location: Okotoks, AB

Overall Statement of Responsibility:

The Receptionist is responsible for providing superior customer service to co-workers, callers, and visitors to the Okotoks office. This position includes responsibility for reception/general clerical support; shipping/receiving; facilities administration; special office projects including support to GuestTek and all of its subsidiaries/businesses . The ideal candidate thrives in a fast-paced shared service environment, demonstrates strong multitasking abilities, and delivers a consistently professional experience.

Key Responsibilities:

Reception/General Clerical

· Handle switchboard phone system, screen, and direct all incoming calls

· Greet and direct visitors to the office.

· Schedule meeting room bookings, arrange coffee and lunches etc.

· Provide clerical support to executives and managers when needed.

· Assist HR and Marketing with all events

· Maintain employee contact lists.

Shipping/Receiving

· Collect and distribute mail, manage postage meter operation, handle incoming and outgoing courier packages.

· Drop outgoing mail in post box

· Ensure all shipping documents are correctly completed.

· Review courier invoices.

_HR Support _

· Support HR with coordination of employee tenure gifts and recognition programs.

· Assist in planning and executing internal events and celebrations.

· Help organize logistics for company events, including setup, communication, and vendor coordination.

Marketing & Executive Support

· Provide administrative and coordination support to the Marketing Department as needed.

· Assist Executives with scheduling, meeting coordination, and documentation support.

· Help coordinate logistics for presentations, meetings, and stakeholder engagements.

Finance

· Coordinate and process fuel sales transactions, including collecting payments and maintaining accurate records.

· Prepare and reconcile daily cash receipts and ensure timely deposit of funds in accordance with company procedures.

· Process and prepare deposits, including operating the deposit check scanner to ensure accurate and timely recording of payments.

· Maintain accurate financial documentation and filing systems, ensuring all records are organized and audit-ready.

Facilities Administration

· Order office supplies, including pantry supplies

· Conduct supply inventories and audit vendor invoices and deliveries for accuracy

· Help with assignment and maintenance of office furnishings

· Work with department managers/IT team to ensure offices/desks are prepared if needed, and equipment shipment is delivered/received.

· Tidy and maintain stationary room, meeting rooms and kitchens.

· Other duties as assigned.

Qualifications:

· Must have a minimum of 1-2 years? experience in Reception and Office administration.

· Must have strong experience with shipping internationally via courier.

· Intermediate to senior skills in Microsoft Word, Excel, and Outlook.

Personal Attributes:

· Excellent written and verbal communication skills.

· Strong organizational skills.

· Professional, outgoing, energetic.

· Flexible and adaptable.

· Detail oriented.

· Ability to work under pressure in a fast paced environment

Pay: $38,000.00-$45,000.00 per year

Work Location: In person