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Working with one of our top financial clients, this role calls for an Administrative Assistant. This position offers an opportunity to provide essential day-to-day operational support, including administrative tasks, documentation preparation, and internal and external communication, contributing to a high-performing team environment.

Pay rate range (CAD): $17.60/hr – $22.38/hr

Responsibilities

Provide comprehensive administrative support to facilitate daily operations Prepare and manage various paperwork, reports, and presentations accurately and promptly Coordinate and schedule meetings, including booking facilities and arranging equipment and refreshments as needed Manage incoming inquiries and requests for information with professionalism and efficiency Maintain organized files, tracking data and documentation related to financial and operational activities Handle sensitive and confidential information with discretion Respond to internal and external communications promptly, exercising strong verbal and written communication skills Support customer service initiatives by ensuring high-quality interactions and professionalism Assist with expense reporting, mail distribution, and other administrative duties as assigned Identify process improvements and communicate ideas for enhancing workflow efficiency

Desired Skill-Set

Customer service experience with a focus on professional communication Strong organizational and time-management skills Attention to detail in all tasks and documentation Ability to prioritize and be flexible in a fast-paced environment Excellent verbal and written communication skills Ability to foster sensitive information and maintain confidentiality Proficiency in MS Office applications (Word, Excel, PowerPoint) Ability to work independently and manage workload effectively

Nice to Have

Knowledge of financial services or retail environments Experience with managing multiple tasks concurrently Previous exposure to supporting financial teams or back-office functions CIRO license or related financial certifications (asset) Experience using department-specific systems or tools

BeachHead is an equal opportunity agency and employer. We advocate for our candidates and welcome applicants regardless of race, color, religion, national origin, sex, age, or physical or mental disability. BeachHead or our clients may use technology-enabled tools, including automation and artificial intelligence (AI), to support parts of the recruitment process such as resume screening, application management, and candidate matching. These tools assist our recruiters and our clients, and do not replace human decision-making. This job posting represents a current or anticipated vacancy. The position may be filled at any time, and the posting may be removed without notice once the role has been filled.

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