Office Administrator

Job summary

Manage day-to-day office operations, including greeting visitors, coordinating travel via Melon, and maintaining office inventory. Act as the primary point of contact for corporate enquiries and oversee external vendors and office facilities.

Job details

Department: Executive/Office Location: Vancouver, HQ Workplace Type: On-Site Job Type: Full-Time, Permanent Salary: $40,000 to $45,000 per year THE TEAM JD Sports is a sports-fashion retail company with the incentive to inspire the emerging generation of globally minded consumers through a connection to the universal culture of sport, music and fashion. Established in 1981, the JD Group is a leading global omnichannel retailer of Sports, Fashion, and Outdoor brands. With our retail stores expanding and evolving all throughout Canada, The Group is continuously finding and developing talent that adds to the inclusive and diverse work culture. JD continuously and successfully sets the global standard for retail experience best through the unique delivery of the world’s most authentic brands to the market. Our commitment to showcasing brands in a premium environment and stores remain a key part of the JD strategy. THE ROLE Our team is looking for an Office Administrator to join Vancouver HQ! As the Office Administrator, you will be responsible for the day-to-day operations of the office, providing consistent and positive support to internal and external stakeholders. Duties/Responsibilities: Greet all clients and visitors, both in person and over the phone. Organize travel arrangements using our travel platform, Melon; This includes managing travel budget, booking flights, organizing accommodation, and preparing appropriate itineraries as required Act as a first point of contact for all corporate office related enquiries, liaise with external vendors including property, security, and cleaning services Maintain office inventory with necessary equipment and supplies, ensuring all areas throughout the office are well-stocked and well-maintained; managing purchases or repairs as necessary. Regularly handle confidential material and information and exercises discretion in doing so Ensure the tidiness of the office environment (common areas, meeting rooms, and kitchen facilities) to increase efficiency and productivity Be the spokesperson for all general communication in the office Oversee and manage other office services (ex. corporate phones, travel apartment, etc.) Broader administrative duties as required Skills/Experience/Knowledge needed: 2+ years of experience in a similar role Highly organized and resourceful, with effective time management and organizational skills Effective communication skills with an ability to work and adapt in a fast-paced, cross-functional environment Strong work ethic with a willingness to get things done, give extra effort, and be flexible to the needs of a growing business Ability to establish and maintain effective relationships and networks with a range of stakeholders Experience in using and troubleshooting issues with online technology including videoconferencing and audiovisual systems. Ability to be in office 5 days a week is mandatory THE PERKS Benefits – Includes medical, optical, and dental Paid time off – Includes vacation, sick days, and holidays Store discount – Includes staff discount, family & friends discount Kitchen/ lunchroom area – Our in-house kitchen area includes communal snacks, hot stove, dishwasher, microwave, fridge, and coffee machine Travel perks – Includes exclusive hotel deals in major cities (Vancouver, Toronto, NYC, Los Angeles)

What you’ll do

Manage day-to-day office operations, including greeting visitors, coordinating travel via Melon, and maintaining office inventory. Act as the primary point of contact for corporate enquiries and oversee external vendors and office facilities.

Requirements

Requires at least 2 years of experience in a similar administrative role with strong organizational and communication skills. Must be able to work on-site 5 days a week and be proficient in troubleshooting online technology and AV systems.

Benefits

• Medical Insurance • Optical Insurance • Dental Insurance • Paid Time Off • Vacation • Sick Days • Holidays • Staff Discount • Family & Friends Discount • In-house Kitchen • Travel Perks

Listed skills

• Budget · Preferred
• Effective communication · Preferred
• Cleaning · Preferred
• staff · Preferred
• Communication · Preferred
• Troubleshooting · Preferred
• Time · Preferred
• Administrative · Preferred
• Communication Skills · Preferred
• Consistent · Preferred
• Flexible · Preferred
• efficiency · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Travel Coordination
• Vendor Management
• Inventory Management
• Stakeholder Management
• Time Management
• Communication Skills
• Resourcefulness
• Confidentiality
• Videoconferencing
• Audiovisual Systems Troubleshooting
• Organizational Skills

Job areas

• Administrative
• Retail
• Sports & Recreation