Senior Administrative Assistant

Job summary

The role involves providing senior-level administrative support and guidance to a team while coordinating workflows and client deliverables. Key tasks include managing client onboarding, preparing tax and financial documents, and supporting partners and managers in a professional services environment.

Job details

We are recruiting for a Senior Administrative Assistant to join the administrative team of our established Burnaby client. This is an excellent opportunity for an experienced administrator who enjoys being hands-on while also taking a leadership role within a team. The successful candidate will work closely with the firm's administrative manager, helping oversee day-to-day administrative activities while supporting partners, managers, and clients. About Our Client Our client is an established professional services organization with a collaborative team environment and a strong reputation within its industry. The organization values accuracy, professionalism, teamwork, and delivering a high level of service to its clients. This is an opportunity to join a stable and supportive workplace where you will have the opportunity to take on responsibility and grow within the team. About The Opportunity This role is ideal for someone who is highly detail-oriented, organized, confident working with clients, and has previous experience taking a lead role within an administrative team. The successful candidate will become an important part of the day-to-day administration function, providing senior-level support to the team and helping ensure work is completed accurately, efficiently, and on schedule. About The Position Act as the senior member of the administrative team and provide day-to-day support and guidance to other administrators. Work closely with the Administrative Manager on workflow, priorities, coverage, and team coordination. Prepare and coordinate year-end packages, financial statements, tax documents, correspondence, and other client deliverables. Support billing, payments, time entry, and related administrative processes. Coordinate client onboarding, including gathering information, preparing documentation, and communicating with clients throughout the process. Prepare and distribute information request letters and follow up with clients as required. Maintain accurate electronic client files and ensure documents are complete, organized, and prepared according to firm standards. Provide professional and responsive client service by phone, email, and in person. Support partners, managers, and the broader client services team with day-to-day administrative needs. Assist with reception, mail, couriers, filing, scanning, office supplies, and other general office administration. Participate in cross-training and provide coverage across the administrative team as required. Help identify opportunities to improve administrative processes and workflows. Support the team through peak periods, including additional hours during tax season and other high-volume deadlines. The Requirements 6+ years of administrative experience, ideally within a professional services or public accounting environment. Previous experience taking a lead role within an administrative team or coordinating the work of others. Post-secondary education in administration, business, or a related field. Familiarity with CRA terminology and common tax/accounting documents is strongly preferred. Strong attention to detail and a high level of accuracy. Excellent written and verbal communication skills with a professional and client-focused approach. Strong organizational and time-management skills with the ability to manage competing priorities and deadlines. Advanced proficiency with Microsoft Word, Excel, and Outlook. A positive, collaborative attitude and the ability to work effectively as part of a team. Comfortable working in a fast-paced environment with repetitive, deadline-driven administrative tasks. Willingness to work overtime during peak periods, including occasional weekends. Compensation Annual salary range $60,000 - $80,000; depending on experience. Paid overtime. Competitive benefits. Three weeks of vacation. Summer flex/reduced hours. Training and professional development support. At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

What you’ll do

The role involves providing senior-level administrative support and guidance to a team while coordinating workflows and client deliverables. Key tasks include managing client onboarding, preparing tax and financial documents, and supporting partners and managers in a professional services environment.

Requirements

Candidates need over 6 years of administrative experience, preferably in public accounting or professional services, and a post-secondary education in business or administration. Proficiency in Microsoft Office and familiarity with CRA terminology are strongly preferred.

Benefits

• Paid overtime • Competitive benefits • Three weeks of vacation • Summer flex/reduced hours • Training and professional development support

Listed skills

• Time management · Preferred
• Client Onboarding · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Client Relationship Management · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Leadership
• Client Onboarding
• Financial Statement Preparation
• Tax Documentation
• Billing and Payments
• Time Entry
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Client Relationship Management
• Workflow Coordination
• Time Management
• Electronic Filing
• Professional Communication
• Attention to Detail
• CRA Terminology

Job areas

• Administrative
• Finance & Accounting
• Management & Leadership
• Consulting
• Customer Service & Support